Guest Service Assistant

White-; Madrid; Presencial; EUR 26.000 - 38.000; Jornada completa

Descripción de la vacante

White & Case is seeking a Senior Assistant, Office Support in Madrid to ensure smooth day-to-day operations. You will support the Office Operations team across infrastructure, systems, and services, including onsite and remote services, security and travel arrangements.

The role focuses on professional administrative tasks, document production, and unit coordination, with opportunities to handle more nuanced projects under senior guidance.

Formación

• Bachelor's degree or equivalent in a relevant discipline.
• Experience or interest in Business Administration, Document Production or Hospitality.
• Strong written and verbal communication and collaborative skills.

Responsabilidades

• Provide comprehensive support to the team in day-to-day Office Support operations.
• Assist with administering communications, memos and newsletters.
• Collaborate across functions and guide new team members as needed.
• Demonstrate initiative and proactive problem-solving.

Conocimientos

Office administration

Communication

Analytical thinking

Team collaboration

Educación

Bachelor's degree or equivalent experience

Herramientas

Document Production

Descripción del empleo

Our Office Operations team is at the heart of ensuring the smooth and efficient functioning of the Firm’s day-to-day operations. Our team manages the infrastructure, systems and services —both globally and locally—relating to our office workplaces, onsite and remote operational services, security, safety and a range of other areas. We provide PA support and manage document production, translation and travel services. Our team is responsible for our client-facing areas across the Firm, always seeking to ensure that clients and other visitors have an experience that is world-class. We also take the lead in running our day-to-day operations in the most environmentally sustainable way possible.The Senior Assistant, Office Support will primarily focus on providing essential support to the team, assisting with various tasks and assignments, progressing to more complex and nuanced projects as expertise develops. This role will require the individual to evaluate and select appropriate alternatives from defined options in routine work. Assisting the team with analysing information and basic administrative tasks may also be required, demonstrating knowledge in respective fields such as Business Administration, Document Production or Hospitality.The roles and responsibilities of this job include:Provides comprehensive support to the team in the typical day-to-day operations to ensure the smooth delivery of Office Support processes and projectsAble to perform more complex or non-routine tasks in Business Administration, Document Production or HospitalityCollaborates with team members to complete assigned tasks and projects, helping to deliver Office Support programmesPrepares and distributes office-related communications such as memos, notices, emails, and newslettersEvaluates and selects appropriate alternatives from defined options to handle routine office enquiries, exercising judgment within established guidelines and escalating to senior colleagues when necessaryMaintains a good understanding of office management principles, practices, and procedures, staying informed of changes and updates in the fieldNo supervisory responsibilities but may help train new members of the team and serve as an informal resource (use for support functions)Incumbents are likely to be recent graduates developing their practical knowledge, so receive close guidance and oversight from more senior colleagues (use for professional functions)Good theoretical knowledge or practical understanding of work routines and procedures in own jobAbility to work fairly independently within established guidelines and procedures with guidance from more senior roles, demonstrating initiative and a proactive approach to problem - solvingDeveloping analytical skills, with the ability to evaluate and select appropriate alternatives from defined options in routine workEffective communication and interpersonal skills, with the ability to collaborate with cross - functional teams and stakeholdersBachelors degree or equivalent experience in relevant disciplineThis role reports toDirector, Operations, EMEAEqual OpportunitiesWhite & Case is committed to creating a fair workplace. It is our Firm’s policy to recruit, employ, train, compensate, and promote without regard to race, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.If you require assistance and/or adjustment to participate in our application and/or interview process, please email us . We will be happy to work with you.The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.Note to Recruitment AgenciesOur internal Recruitment team manages all aspects of lateral hiring. All agencies must have signed terms of business—specific to the relevant office—before submitting any candidates. CVs or applications sent directly to White & Case partners or employees will also not be considered formal introductions. If you have questions, please contact the relevant Recruitment team. We work with our preferred suppliers when engaging agencies.