Executive Assistant

Dla-Piper; Madrid; Presencial; EUR 32.000 - 48.000; Jornada completa

Descripción de la vacante

DLA Piper in Madrid seeks an Executive Assistant to deliver high-quality administrative support to partners and lawyers. Responsibilities include calendar management, travel planning, document preparation, and collaboration with finance, billing and marketing teams. Fluency in English and Spanish and strong Microsoft Office skills are essential to succeed in this fast-paced, international firm.

The role offers opportunities for professional development within a leading global law firm.

Formación

• 2–3 years of experience as a Legal Executive Assistant or in a similar professional services environment.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication in English and Spanish.
• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong teamwork skills and the ability to collaborate across multiple departments.

Responsabilidades

• Manage calendars, meetings, calls, correspondence, and travel arrangements.
• Prepare, format, and produce legal documents, reports, and presentations.
• Maintain accurate digital and physical filing systems.
• Provide administrative support to lawyers and the wider legal team.
• Support billing, client funds administration, and payments; assist with AML checks.
• Collaborate with Marketing for proposals and events.

Conocimientos

EA experience

Organizational skills

English & Spanish

Teamwork

Herramientas

Microsoft Office

Word

Excel

PowerPoint

Outlook

Descripción del empleo

We are currently seeking a Executive Assistant to join our team at DLA Piper's Madrid office, providing high-quality administrative and organizational support to our partners and lawyers.

Key Responsibilities:

Administrative Support

• Manage calendars, meetings, calls, correspondence, and travel arrangements.
• Prepare, format, and produce legal documents, reports, and presentations.
• Maintain accurate digital and physical filing systems.
• Provide administrative support to lawyers and the wider legal team.

Finance & Billing Support

• Support client and matter opening and closing processes, including conflict checks and AML compliance procedures.
• Assist with expense processing and time-recording reviews.
• Support billing activities, client fund administration, and payment follow-up.
• Prepare reports relating to billing, payments, and outstanding receivables.

Marketing & Business Development Support

• Collaboration with the Marketing department in the preparation of business proposals and the organisation of events.
• Maintenance of client information, deal credentials, and legal directory submissions.

Skills & Qualifications

• 2-3 years of previous experience as a Legal Executive Assistant or in a similar professional services environment.
• Strong organizational skills and excellent attention to detail.
• Excellent written and verbal communication skills in both English and Spanish.
• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong teamwork skills and the ability to collaborate effectively across multiple departments.

What are we looking for?

We are seeking a proactive, highly organized, and detail-oriented professional with strong problem-solving abilities and a client-focused mindset. The successful candidate will thrive in a fast-paced environment, demonstrate excellent prioritization skills, and be committed to delivering high-quality work while continuously seeking opportunities for improvement.

This is an excellent opportunity for a motivated individual looking to develop their career within a leading international law firm.

At DLA Piper, we aim to make meaningful progress and build an inclusive culture where anyone affected by disability, neurodiversity or a long-term health condition has an equitable and accessible chance of success. If you think you may need adjustments or additional support to enable you to participate in our recruitment process, please contact our Recruitment teamand we will be happy to support you.

Agile Working

We recognise that people have responsibilities and interests outside of their career and that as a business, we all benefit from working flexibly. That’s why we are open to discussing with candidates the different ways in which we are able to support requests for agile working arrangements.

Pre-Engagement Screening

In the event that we make an offer to you, and where local legislation permits, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability, and references from previous employers.

Our hiring approach

Our hiring approach enables us to learn about the professional and person you are, and gives you the opportunity to learn about us. Your recruitment experience can differ depending on the type of role you are interviewing for. You will always meet your direct Line Manager for your role, as well as peers and close collaborators for the position. For some of our roles we may also use assessment tools, practical exercises, and panel presentations. Your Recruitment Business Partner will inform you of the recruitment process at the start of any recruitment process, but please let us know if you have any questions prior to making an application.

We’re redefining what an international law firm can be. With a unique global network and an unparalleled range of expertise, this is where you’ll work on the cases that shape the world and will define your career.

Staying in touch with like-minded people is important to us.Our Talent Community provides unique access to our firm so you can discover why we are a different kind of law firm.

We pride ourselves on the extraordinary impact we make beyond the borders of traditional law. That’s only possible because of the skills our business professionals bring and the environment we create to let them thrive. See where your skills could take you.