Legal Secretary

ACROSS LEGAL; Barcelona; Presencial; EUR 28.000 - 38.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive compensation

Professional development

Collaborative environment

Descripción de la vacante

Across Legal is seeking a Legal Secretary to provide direct support to our Partners and professionals across the firm. The role requires an organised, proactive individual with experience in law firms and the ability to work in a demanding, fast-paced professional environment.

You will manage matters, track time, handle billing, document management, scheduling and business development support, while collaborating with internal teams.

Formación

• Qualification in Executive Secretarial Studies, with legal secretarial experience an advantage.
• 2–3 years of experience as a Legal Secretary or similar role, preferably in a law firm.
• C1 level English and native or bilingual proficiency in Spanish and Catalan.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint).
• Experience with document management and electronic signature tools; familiarity with legal practice management and ERP systems.

Responsabilidades

• Support to Partners and other professionals: direct assistance in organising day-to-day activities.
• Matter management: opening, monitoring and closing matters and handling client information.
• Time recording, billing and collections: monitor time entries and support billing processes with Finance.
• Document management: prepare, review, file and organise legal and commercial documents.
• Diary and schedule management: manage calendars and coordinate meetings and travel.
• Business development support: assist with proposals, presentations and follow-ups.
• Internal coordination: work with Staff departments and occasional reception support.

Conocimientos

English proficiency

Bilingual Spanish/Catalan

Time management

Document management

Communication skills

Organised/Proactive

Educación

Executive Secretarial Studies

Herramientas

Microsoft Office

SharePoint

Kleos/Holded ERP

Descripción del empleo

At Across Legal, we continue to grow and are looking for a Legal Secretary to provide direct support to our Partners and other professionals across the firm.

We are looking for an organised, resourceful and proactive professional with previous experience in law firms and accustomed to working in demanding, fast-paced professional environments. This is a key role in ensuring the smooth coordination and day-to-day operation of our teams, while providing high-quality support to our professionals and clients.

KEY DUTIES AND RESPONSIBILITIES:

• Support to Partners and other professionals: providing direct assistance in organising and coordinating their day-to-day activities, anticipating their needs and priorities.
• Matter management: opening, monitoring and closing matters, as well as collecting, managing and filing the necessary client information and documentation.
• Time recording, billing and collections: monitoring and reviewing team time entries and allocations, as well as supporting billing processes and payment follow-up in coordination with the Administration and Finance team.
• Document management: preparing, reviewing, editing, filing and organising legal and commercial documentation, including contracts, service proposals, engagement letters and presentations.
• Diary and schedule management: managing calendars and coordinating meetings, travel arrangements, deadlines and other professional commitments.
• Business development support: assisting with the preparation and follow-up of proposals, presentations, meetings and other business development initiatives.
• Internal coordination: collaborating with the different Staff departments to ensure proper follow-up of internal procedures and efficient management of delegated tasks, including occasional reception support when required.

YOUR PROFILE:

• Qualification in Executive Secretarial Studies, Executive Assistance or a similar field, with specific training in legal secretarial work or equivalent experience considered an advantage.
• 2–3 years of experience as a Legal Secretary, Legal Assistant, Executive Assistant or in a similar role, preferably within a law firm or professional services firm.
• C1 level of English and native or bilingual proficiency in Spanish and Catalan.
• Advanced proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, Outlook and SharePoint.
• Experience with document management and electronic signature tools, as well as legal practice management and ERP systems (Kleos, Holded or similar).
• Familiarity with Artificial Intelligence tools, such as Copilot, Claude or ChatGPT.
• An organised, proactive and resourceful approach, with the ability to manage multiple tasks and priorities independently and meet established deadlines.
• Ability to work both independently and as part of a team, adapting flexibly to changing needs and priorities.
• Excellent communication skills, with a strong attention to detail and accuracy.
• A high level of integrity, confidentiality and discretion.

WHAT WE OFFER:

• A competitive compensation package aligned with your experience and professional background.
• A stable position with a high level of responsibility, working directly with the firm's Partners and other professionals.
• Opportunities for professional development and continuous learning in a high-level legal environment.
• The opportunity to join a firm committed to innovation, excellence and continuous improvement.
• A dynamic, professional and collaborative working environment where initiative, autonomy and teamwork are highly valued.