Global Pharma Meetings Planner | Events & Logistics

American Express Global Business Travel; España; On-site; EUR 60,000 - 80,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Learning platform access

Job summary

American Express Global Business Travel (Amex GBT) is seeking an experienced Live Meetings & Events professional in Spain to manage pharmaceutical congresses and high-impact events. You will liaise with clients, suppliers, and internal teams to ensure flawless execution from contract through final billing.

You will coordinate timelines, budgets, and logistics, negotiate contracts, conduct site visits, and supervise cross-functional teams.

Qualifications

• 3–5 years of meeting planning experience with at least 2 years supporting pharmaceutical meetings/congresses with 100+ HCP delegates.
• Experience with major pharmaceutical congresses (ASCO, ESMO, or similar).
• Advanced proficiency in Word and Excel with experience in meeting industry technology (CVENT preferred).
• Advanced oral and written presentation skills with ability to communicate effectively at all management levels.
• Proven ability to work accurately, meet tight deadlines, manage multiple projects, and handle change with flexibility.
• 4-year degree and/or CMP designation preferred.
• Willingness and ability to travel up to 40% by airplane, boat, rail, and/or car if requested.

Responsibilities

• Serve as the primary client liaison for pharmaceutical meetings and congresses, managing all aspects from contract execution through final billing.
• Establish project timelines and coordinate with clients and suppliers to ensure accurate handling of all program details.
• Negotiate and manage hotel, congress, DMC, air travel, and third-party contracts while monitoring attrition and cancellation policies.
• Conduct site inspections, produce detailed program itineraries, and coordinate all program logistics and materials.
• Manage overall program budgets, forecast financials, and audit billing for accuracy while communicating budget updates to clients.
• Lead cross-functional teams and maintain proactive communication with stakeholders through regular status meetings.
• Handle multiple projects simultaneously while maintaining accuracy, meeting deadlines, and exceeding client objectives.
• Evaluate program impact, conduct debriefs, and identify opportunities for continuous improvement.
• Manage VIP logistics and special projects as requested by leadership.

Skills

Meeting planning

Pharma congresses

Word & Excel

Presentation skills

Project management

Analytical skills

Travel readiness

CVENT (preferred)

Education

Bachelor’s degree

CMP designation

Tools

CVENT

Job description

American Express Global Business Travel (Amex GBT) is seeking an experienced Live Meetings & Events professional in Spain to manage pharmaceutical congresses and high-impact events. You will liaise with clients, suppliers, and internal teams to ensure flawless execution from contract through final billing.

You will coordinate timelines, budgets, and logistics, negotiate contracts, conduct site visits, and supervise cross-functional teams.