Global Mobility Project Planner

Moventia; Barcelona; On-site; EUR 32,000 - 46,000; Full time

Benefits offered by this job

Hotel employee rates

Restaurant discounts

Wellbeing platform

Training & career growth

Job summary

Grand Hyatt Barcelona is seeking an Events Planner to lead the coordination of unforgettable meetings, conferences, and social events at our luxury hotel in Barcelona. You will be the primary client contact from confirmation through post‑event follow‑up, ensuring flawless execution and exceptional client satisfaction.

In this full-time role, you will collaborate with Sales, Banquets, Culinary, Front Office, and other departments to deliver outstanding experiences, with flexibility for evenings

Qualifications

• Experience in event planning, meetings, or hotel operations is required.
• Luxury hospitality experience is highly preferred.
• Fluency in Spanish and English is required.
• Proficiency with event management software and MS Office.

Responsibilities

• Act as the main client contact from event confirmation through post-event follow-up.
• Plan and coordinate meetings, conferences, social events, and group functions at the hotel.
• Manage event details including space, AV, catering, timelines, and special requests.
• Prepare event orders, function sheets, timelines, and internal communications.
• Coordinate with hotel departments to ensure flawless execution and guest satisfaction.
• Oversee on-site events and resolve issues promptly.

Skills

Event planning

Client liaison

Cross-functional collaboration

Tools

Event management systems

Microsoft Office

Job description

Description: At Grand Hyatt Barcelona , one of the city's newest and most prestigious luxury landmarks, we are looking for a passionate, organized, and service‑driven Events Planner to join our Events team .

As an Events Planner, you will play a key role in bringing unforgettable meetings, conferences, and social events to life. You will be the main point of contact for clients once an event is confirmed, ensuring every detail is flawlessly planned and executed in line with Hyatt's high standards of excellence.

About the Role

This is an operational full‑time position (40 hours per week) offered on a permanent contract, with a schedule aligned to business and event needs, including occasional evenings or weekends depending on event operations.

You will work closely with Sales, Banquets, Culinary, Front Office, and other hotel departments to ensure seamless event delivery and outstanding client satisfaction.

Key Responsibilities

• Act as the main point of contact for clients from event confirmation through post‑event follow‑up
• Plan and coordinate meetings, conferences, social events, and group functions held at the hotel
• Manage event details including function space allocation and setup, audio‑visual and technical requirements, catering menus and beverage arrangements, timelines, agendas, and special requests
• Preparing and maintaining accurate event documentation: event orders and function sheets, timelines, and internal communications
• Conduct pre‑event meetings and site inspections with clients and internal teams
• Coordinate with Banquets, Culinary, AV, Front Office, Housekeeping, and other operational departments to ensure flawless execution
• Monitor events on‑site when required, proactively resolving issues and ensuring guest satisfaction
• Ensure all events comply with hotel policies, safety standards, and brand guidelines
• Managing last‑minute changes with professionalism and a solutions‑oriented mindset
• Support revenue optimization through upselling of services and event enhancements when appropriate
• Maintain strong relationships with clients to encourage repeat business and positive feedback
• Complete post‑event follow‑up, including billing accuracy and client feedback

Qualifications

• Previous experience in event planning, meetings & events, or hotel operations is required
• Experience in luxury hospitality or a similar high‑service environment is highly preferred
• Strong organizational and time‑management skills, with excellent attention to detail
• Exceptional communication and interpersonal skills, with a client‑focused mindset
• Ability to manage multiple events simultaneously in a fast‑paced environment
• Strong problem‑solving skills and ability to remain calm under pressure
• Fluency in Spanish and English is required; additional languages are a strong plus
• Proficiency with event management systems and Microsoft Office tools
• Flexibility to adapt to operational needs, including occasional evenings or weekends
• Professional appearance and demeanor, consistently reflecting the Hyatt brand

Care Connects Us - Do Our Values Speak to You?

At Hyatt , we care for people so they can be their best. Our values - Empathy, Integrity, Respect, Inclusion, Experimentation, and Wellbeing - guide everything we do and shape how we work with our guests and each other.

When you join Hyatt, you become part of a global family that celebrates diversity and encourages you to bring your authentic self to work every day.

What You'll Love About Us

• Special Hyatt hotel rates for you, your family, and friends from day one
• Discounts at hotel restaurants and bars
• Employee restaurant with nutritious and varied daily menus
• Free access to a wellbeing and mental health support platform
• Continuous training, professional development, and real career growth opportunities across Hyatt hotels worldwide

Be Part of Something GRAND

With more than 1,150 hotels in over 70 countries , Hyatt is globally recognized as a Great Place to Work . Our team is a vibrant mosaic of cultures, backgrounds, and experiences - and your unique contribution will be valued.

Primary Location

ES-Barcelona

Equity Statement

Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.