Event Rooms Coordinator

Hyatt Group; Barcelona; On-site; EUR 36,000 - 48,000; Full time

Benefits offered by this job

Special Hyatt hotel rates

Discounts at hotel restaurants/bars

Employee restaurant with nutritious, 


Wellbeing platform access

Job summary

Grand Hyatt Barcelona is seeking a passionate Event Rooms Coordinator to join our Events team. You will manage accommodation arrangements for groups and events, acting as main contact and ensuring seamless coordination across Reservations, Front Office, Housekeeping, Revenue, Finance, Sales, and Events.

In this fast-paced luxury setting, you will deliver exceptional guest experiences, coordinate room blocks, VIPs, and post-stay follow-ups, while maintaining Hyatt standards of excellence and

Qualifications

• Experience in group reservations, rooms coordination, event planning, or hotel operations is highly preferred.

Responsibilities

• Coordinate all accommodation-related aspects for groups, ensuring blocks, lists, reservations, changes and billing reflect client contracts and Hyatt standards.
• Act as main contact for clients from group confirmation through post-stay follow-up.
• Manage group arrivals/departures, check-in procedures, hospitality desks, luggage and operational requirements.
• Collaborate with Reservations, Front Office, Housekeeping, Revenue, Finance, Sales, and Events to ensure seamless operations.
• Support revenue optimization through upgrades, extensions, and additional room-nights when appropriate.
• Handle last-minute changes with a solutions-oriented mindset and maintain professional communication.

Skills

Group reservations

Rooms coordination

Event planning

Front office

Reservations

Hotel operations

Organizational skills

Communication skills

Multitasking

Spanish & English fluency

Tools

Hotel management systems

Microsoft Office

Job description

Close Inclusive Collection Job Postings Notification

"I believe successful people are the ones who take the initiative to learn, unlearn and relearn. It’s important to constantly challenge your knowledge and step out of your comfort zone."

"I believe successful people are the ones who take the initiative to learn, unlearn and relearn. It’s important to constantly challenge your knowledge and step out of your comfort zone."

Peggy Focheux Duval: Director of Learning & Development, France

At Grand Hyatt Barcelona, one of the city’s newest and most prestigious luxury landmarks, we are looking for a passionate, organized, and service-driven Event Rooms Coordinator to join our Events team.

As an Event Rooms Coordinator, you will play a key role in ensuring the successful planning and coordination of accommodation arrangements for groups, meetings, conferences, and events hosted at the hotel. You will be the main point of contact for all room-related requirements once a group is confirmed, ensuring every detail is accurately managed and delivered in line with Hyatt’s standards of excellence.

If you thrive in a fast-paced luxury environment, enjoy working across multiple departments, and take pride in delivering exceptional guest experiences, this is an exciting opportunity to grow your career within a world-class hospitality brand.

About the Role

As an Event Rooms Coordinator at Grand Hyatt Barcelona, you are an ambassador of the Hyatt brand, responsible for the planning, coordination, and management of accommodation arrangements for groups and events hosted at the hotel.

This is an operational full-time position (40 hours per week) offered on a permanent contract, with a schedule aligned to business needs and key group arrival and departure periods.

You will work closely with Reservations, Front Office, Housekeeping, Revenue, Finance, Sales, and Events teams to ensure seamless operations and an outstanding guest experience.

Key Responsibilities

The Event Rooms Coordinator is responsible for coordinating all accommodation-related aspects of assigned groups, ensuring room arrangements are managed accurately and efficiently in line with client expectations, contractual agreements, and Hyatt brand standards. Responsibilities include, but are not limited to:

• Acting as the main point of contact for clients regarding all accommodation-related requirements from group confirmation through post-stay follow-up.
• Managing group room blocks, rooming lists, reservations, amendments, cancellations, extensions, and accommodation changes throughout the planning process.
• Coordinating VIP guests, upgrades, amenities, accessibility requirements, and special accommodation requests.
• Monitoring room block pickup and availability, proactively communicating risks, changes, and opportunities to relevant teams.
• Coordinating closely with Reservations, Front Office, Housekeeping, Revenue, Finance, and Events teams to ensure seamless accommodation operations.
• Managing group arrivals and departures, including check-in procedures, key distribution, hospitality desks, luggage arrangements, and operational requirements.
• Ensuring room rates, billing instructions, payment arrangements, and contractual conditions are accurately reflected in hotel systems.
• Supporting revenue optimization through upgrades, room extensions, and additional room-night opportunities when appropriate.
• Managing last-minute changes and operational challenges with professionalism and a solutions-oriented mindset.
• Completing post-stay follow-up, including billing accuracy, outstanding accommodation matters, and guest feedback.

Qualifications

Qualifications & Requirements

• Previous experience in group reservations, rooms coordination, event planning, front office, reservations, or hotel operations is highly preferred.
• Experience in luxury hospitality or a similar high-service environment is highly preferred.
• Strong organizational and time-management skills, with excellent attention to detail and accuracy.
• Ability to manage multiple groups and room blocks simultaneously in a fast-paced environment.
• Exceptional communication and interpersonal skills, with a guest and client-focused mindset.
• Strong problem-solving skills and the ability to remain calm and efficient when managing last-minute changes.
• Good understanding of hotel room operations, reservations processes, billing procedures, and group accommodation requirements.
• Strong numerical accuracy and attention to rates, dates, room inventory, and billing details.
• Fluency in Spanish and English is required; additional languages are a strong plus.
• Proficiency with hotel management systems and Microsoft Office tools.
• Ability to work collaboratively across departments, particularly with Reservations, Front Office, Housekeeping, Revenue, Finance, Sales, and Events.
• Flexibility to adapt to operational needs, particularly during key group arrivals and departures.
• Professional appearance and demeanor, consistently reflecting the Hyatt brand.

Care Connects Us – Do Our Values Speak to You?

At Hyatt, we care for people so they can be their best. Our values — Empathy, Integrity, Respect, Inclusion, Experimentation, and Wellbeing — guide everything we do and shape how we work with our guests and each other.

What You'll Love About Us

• Special Hyatt hotel rates for you, your family, and friends from day one.
• Discounts at hotel restaurants and bars.
• Employee restaurant with nutritious and varied daily menus.
• Free access to a wellbeing and mental health support platform.
• Continuous training, professional development, and real career growth opportunities across Hyatt hotels worldwide.

Be Part of Something GRAND

With more than 1,150 hotels in over 70 countries, Hyatt is globally recognized as a Great Place to Work. Our team is a vibrant mosaic of cultures, backgrounds, and experiences, and your unique contribution will be valued.

Join the Grand Hyatt Barcelona team and become YOUR best version.

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