Global Corporate Affairs Assistant – Admin & Coordination

Sumar; Barcelona; On-site; EUR 32,000 - 42,000; Full time

Job summary

Grifols is seeking a Corporate Affairs Assistant to provide comprehensive administrative and operational support within its Madrid Corporate Affairs team. You will manage calendars, coordinate complex travel, and oversee documents, ensuring efficient procedures and cross‑border coordination.

The role requires 2–4 years in admin roles within international environments, a university degree, and fluency in English, Spanish, and Catalan. MS Office skills are essential; SAP is a plus.

Qualifications

• Higher education background in Business Administration or related field.
• 2-4 years of experience in administrative support or executive assistance in international environments.
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint); SAP is a plus.
• Advanced level of English, Spanish and Catalan (written and spoken).

Responsibilities

• Provide administrative and operational support to Corporate Affairs leadership.
• Coordinate complex calendars, meetings, travel, and agendas.
• Manage domestic and international travel arrangements and visa coordination.
• Support departmental financial administration, including expense reports and invoicing.
• Assist governance and compliance processes and maintain records.
• Coordinate with international affiliates and external organizations.
• Act as liaison between Corporate Affairs and internal stakeholders to ensure project execution.

Skills

Calendar management

Travel coordination

Document management

Communication skills

Organizational skills

Interpersonal skills

Multilingual

Problem solving

Education

University degree (Business Administration/related)

Tools

Outlook

Word

Excel

PowerPoint

SAP

Job description

Grifols is seeking a Corporate Affairs Assistant to provide comprehensive administrative and operational support within its Madrid Corporate Affairs team. You will manage calendars, coordinate complex travel, and oversee documents, ensuring efficient procedures and cross‑border coordination.

The role requires 2–4 years in admin roles within international environments, a university degree, and fluency in English, Spanish, and Catalan. MS Office skills are essential; SAP is a plus.