Corporate Affairs Assistant

Grifols; Sant Cugat del Vallès; On-site; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Permanent contract

Flexible schedule

Location: Sant Cugat

Job summary

Grifols, a global healthcare leader, seeks a Corporate Affairs Assistant to support the Corporate Affairs department with administrative and operational tasks. You will coordinate calendars, travel, events, and liaise with internal and external stakeholders across international affiliates.

The role requires a university degree or equivalent, 2–4 years in similar roles, and fluency in English, Spanish, and Catalan (C1). Proficiency in Microsoft Office and SAP is valued.

Qualifications

• University degree or equivalent in a relevant field with strong admin knowledge.
• 2–4 years in administrative support or executive assistance roles.
• Experience coordinating calendars, travel, and documentation.
• Proficiency in Microsoft Office and SAP is a plus.

Responsibilities

• Provide administrative and operational support to Corporate Affairs leadership.
• Coordinate calendars, meetings, travel, and presentation materials.
• Manage travel arrangements, expenses, and supplier payments.
• Support governance, compliance, and documentation processes.
• Coordinate with international affiliates and external organizations.

Skills

Calendar management

Travel coordination

Stakeholder management

MS Office

SAP

English (C1)

Spanish (C1)

Catalan (C1)

Education

University degree in Business Administration or related field

Equivalent vocational qualifications with experience

Job description

Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people? Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the world. We are leaders in plasma-derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions.

We believe that diversity adds value to our business, our teams, and our culture. We are committed to equal employment opportunity fostering an inclusive environment where diversity makes us be outstanding.

Help us lead one of the world’s largest pharmaceutical companies. We are a world leader in plasma-derived medicines with a presence in more than 100 countries, and a growing global team of over 20.000 people. That’s why we need a Corporate Affairs Assistant like you.

Role Mission

Provide administrative and operational support to the Corporate Affairs department, ensuring the effective coordination, monitoring, and execution of departmental activities in accordance with internal procedures and established guidelines, thereby contributing to the overall achievement of the company's institutional relations and corporate affairs objectives.

What Your Responsibilities Will Be

• Provide administrative and operational support to the Corporate Affairs leadership team, ensuring efficient document management, approval workflows, and internal administrative processes.
• Coordinate complex calendars and departmental activities, including meetings, executive visits, internal events, room bookings, catering arrangements, and preparation of agendas and presentation materials.
• Manage domestic and international travel arrangements, including itinerary planning, transportation and accommodation bookings, visa coordination, and travel changes or cancellations.
• Support the department’s financial administration, including expense report management, travel expense submissions, invoice processing, and coordination with Finance to ensure timely payment of suppliers.
• Support corporate governance and compliance processes, maintaining distribution lists, monitoring documentation and records, and ensuring adherence to internal procedures and established guidelines.
• Coordinate administrative activities with international affiliates, industry associations, and external organizations, managing membership documentation, registrations, and related administrative requirements.
• Act as a key liaison between Corporate Affairs and internal stakeholders, facilitating communication, coordination, and the successful execution of departmental priorities and projects.

Who You Are

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, education, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions).

• You have a higher education background, preferably a university degree, in Business Administration, Institutional Relations, Executive Assistance, Marketing, or other fields related to corporate support functions. Equivalent vocational qualifications combined with relevant professional experience will also be considered.
• You have 2-4 years of experience in administrative support, executive assistance, departmental coordination, or similar roles, preferably within international corporate environments.
• You have proven experience managing complex calendars, travel arrangements, meetings, documentation, and administrative processes, ensuring effective coordination and follow-up.
• Previous experience within Corporate Affairs, Institutional Relations, Corporate Communications, or similar corporate functions will be considered an asset.
• You are proficient in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint. Experience with SAP is a plus.
• You have an advanced level (C1) of English, Spanish, and Catalan, both written and spoken, which is essential for interacting with national and international stakeholders. Additional languages will be considered a plus.
• You are highly organized and detail-oriented, with the ability to manage multiple priorities, coordinate diverse stakeholders, and ensure the smooth execution of activities and projects.
• You stand out for your service-oriented mindset, proactive approach, and strong interpersonal skills, enabling you to build effective relationships across all levels of the organization.
• You demonstrate sound judgment, professionalism, and reliability in managing corporate processes and supporting senior stakeholders in a dynamic environment.
• We are looking for a dynamic, collaborative, and solution-oriented professional who thrives in an international environment and enjoys contributing to the success of the Corporate Affairs team.

What We Offer

It is a brilliant opportunity for you, Grifols is fully aware that its employees are one of its major assets. We are committed to maintaining an atmosphere that encourages all our employees to develop their professional careers in an excellent working environment.

Benefits Package

Contract of Employment: Permanent position

Flexible schedule:

Monday-Thursday 8:00h – 17:00h and Friday 8:00h 15:00h.

Location:

Sant Cugat

Grifols is an equal opportunity employer.

We believe in diverse talent and want to remove any barriers that may hinder your participation. If you require any adjustments in our selection process, please do not hesitate to inform us when applying. We are here to help.

Information about Grifols is available at www.grifols.com. www.grifols.com