Funding Officer (post-award)

Institute for Bioengineering of Catalonia (IBEC); Barcelona; On-site; EUR 35,000 - 48,000; Full time

Benefits offered by this job

Flexible schedule

Teleworking

Paid holidays

Visa/work permit support

Job summary

IBEC in Barcelona seeks a Funding Officer to manage post-award administrative tasks and financial reporting for research projects. You will support researchers and project managers, ensuring compliance with funders and internal requirements.

You will work closely with the Funding Coordinator, monitor project budgets, handle reporting for fellowships and Horizon Europe, and maintain the project database using SAP. This is a full-time position to join the Projects Office in Barcelona.

Qualifications

• Experience: 1-2 years in a post-award management position.
• Education: Degree in Legal, Financial or Administrative studies.
• Skills: Advanced proficiency in Microsoft Office.
• Languages: Full command of Spanish and Catalan; intermediate English.
• Competences: excellent communication, teamwork, proactivity, attention to detail, planning and organizational skills.

Responsibilities

• Post-award project administrative management and monitoring.
• Economic reporting of fellowships and R&D projects.
• Advise on non-scientific matters for applications ensuring compliance and funder requirements.
• Maintain project database and manage financial aspects using SAP.
• Registration and archive of internal and official documents.

Skills

Communication

Teamwork

Planning

Attention to detail

Organizational skills

Education

Degree in Legal, Financial or Administrative studies

Tools

Microsoft Office

SAP

Job description

The Institute for Bioengineering of Catalonia (IBEC), a cutting-edge research center based in Barcelona, is looking for a Funding Officer.

We have an exciting full-time development opportunity for a new Funding Officer to join our Projects Office in Barcelona.

Reporting to the Funding Coordinator, his/her tasks will be focused on project administrative management, monitoring and economic reporting of projects and advising on non-scientific matters for applications ensuring compliance and funder requirements on reporting of the research projects.

This full-time role offers an excellent opportunity for a professional interested in managing the post-award phase of research projects.

In this role, you will work closely with researchers, project managers, and research management staff to gather and analyse project information, supporting the execution of funded projects by managing financial and administrative tasks effectively.

You will navigate the complexities of grants and fellowships, focusing on the post-award stages. Your ability to handle large datasets and meet tight deadlines will be essential for the success of our projects.

Main tasks and responsibilities:

As Funding Officer, you will assume a central position in providing post-award support and project administrative management within the Projects Office.

Your responsibilities will include, but are not limited to:

• Funding identification: disseminate funding opportunities from national and international organizations.
• Project support: assist researchers and project managers in research project applications and implementation, providing administrative support and reviewing documentation to ensure compliance.
• Financial reporting: handle economic justification of fellowships (FPI, FPU, FI, Juan de la Cierva, Ramon y Cajal, etc.) and R&D projects (EU -H2020, Horizon Europe -, national -MICIU/AEI, ISCIII -, regional -AGAUR, ACCIÓ- and private foundations -La Caixa, AECC, FBBVA, etc.).
• Project database & financial management: keep project information updated and manage financial aspects of projects using SAP.
• Administrative management: registration and archive of internal and official documents.

Requirements for candidates:

• Experience: minimum 1-2 years in a similar post-award management position.
• Education: Degree in Legal, Financial or Administrative studies.
• Skills:
• Advanced proficiency in Microsoft Office.
• Full command of Spanish and Catalan.
• Intermediate level of English.
• Competences: excellent communication, teamwork, proactivity, attention to detail, planning and organizational skills.

Advantageous:

• Experience with SAP.
• Knowledge of public and private research funding systems (European and Spanish).
• Knowledge of public research Catalan system.

We Offer:

• Number of available positions: 1
• Starting date: January 2027
• Working conditions:
• Full time open-ended contract linked to projects.
• Measures to reconcile work and family life (maternity and paternity leave, flexible schedule working hours, teleworking, 23 working days of paid holidays, 9 leave days for personal matters, among others).
• IBEC ensures equality of access to professional development opportunities irrespective of employment status, length at IBEC or other factors. The IBEC’s yearly training catalogue offers a wide range of training in technical and transferable skills.
• High-quality international scientific environment.
• Induction programme to facilitate incorporation at IBEC and additional support is provided for foreigners to obtain Visa-working permit and to install in Barcelona.

IBEC´s Commitment on equal opportunity:

Our strength and excellence as an international transdisciplinary Research Institute are based on diversity. Being an equal opportunity employer, we are committed to diversity and inclusion, so that we support employees irrespective of their gender, nationality, religion, disabilities, age, sexual identity or cultural and socioeconomic background.