Funding Officer (post-award)

IBEC; Barcelona; On-site; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Maternity/paternity leave

Flexible schedule and teleworking

23 paid holidays + 9 personal leave

Job summary

The Institute for Bioengineering of Catalonia (IBEC) in Barcelona is seeking a Funding Officer to join the Projects Office. The role focuses on post-award project administration, economic reporting, and compliance across national and international funding schemes.

You will work with researchers, project managers, and management staff to gather data and ensure timely, accurate reporting. This full-time position requires 1–2 years of post-award experience, a degree in

Qualifications

• Experience: 1–2 years in a post-award management role.
• Proven ability to manage administrative and financial reporting tasks.
• Strong written and verbal communication skills.
• Excellent organizational and planning abilities.

Responsibilities

• Identify funding opportunities from national and international bodies.
• Support researchers and project managers in applications and implementation, ensuring compliance.
• Prepare economic justifications for fellowships and R&D projects.
• Maintain and update project databases and manage financial aspects using SAP.
• Handle document registration and archival processes.

Skills

Spanish & Catalan fluency

English (intermediate)

MS Office proficiency

communication & teamwork

Education

Degree in Legal, Financial or Administrative studies

Tools

SAP

Job description

Introduction to the vacant position:

The Institute for Bioengineering of Catalonia (IBEC), a cutting-edge research center based in Barcelona, is looking for a Funding Officer.

We have an exciting full-time development opportunity for a new Funding Officer to join our Projects Office in Barcelona.

Reporting to the Funding Coordinator, his/her tasks will be focused on project administrative management, monitoring and economic reporting of projects and advising on non-scientific matters for applications ensuring compliance and funder requirements on reporting of the research projects.

This full-time role offers an excellent opportunity for a professional interested in managing the post-award phase of research projects.

In this role, you will work closely with researchers, project managers, and research management staff to gather and analyse project information, supporting the execution of funded projects by managing financial and administrative tasks effectively.

You will navigate the complexities of grants and fellowships, focusing on the post-award stages. Your ability to handle large datasets and meet tight deadlines will be essential for the success of our projects.

Main tasks and responsibilities:

As Funding Officer, you will assume a central position in providing post-award support and project administrative management within the Projects Office.

• Funding identification: disseminate funding opportunities from national and international organizations.
• Project support: assist researchers and project managers in research project applications and implementation, providing administrative support and reviewing documentation to ensure compliance.
• Financial reporting: handle economic justification of fellowships (FPI, FPU, FI, Juan de la Cierva, Ramon y Cajal, etc.) and R&D projects (EU –H2020, Horizon Europe–, national –MICIU/AEI, ISCIII–, regional –AGAUR, ACCIÓ– and private foundations –La Caixa, AECC, FBBVA, etc.).
• Project database & financial management: keep project information updated and manage financial aspects of projects using SAP.
• Administrative management: registration and archive of internal and official documents.

Requirements for candidates:

Essential:

• Experience: minimum 1-2 years in a similar post-award management position.
• Education: Degree in Legal, Financial or Administrative studies.
• Skills: Advanced proficiency in Microsoft Office.
• Full command of Spanish and Catalan.
• Intermediate level of English.
• Competences: excellent communication, teamwork, proactivity, attention to detail, planning and organizational skills.

Advantageous:

• Experience with SAP.
• Knowledge of public and private research funding systems (European and Spanish).
• Knowledge of public research Catalan system.

We Offer:

• Number of available positions: 1
• Starting date: January 2027
• Working conditions: Full time open-ended contract linked to projects.
• Measures to reconcile work and family life (maternity and paternity leave, flexible schedule working hours, teleworking, 23 working days of paid holidays, 9 leave days for personal matters, among others).
• IBEC ensures equality of access to professional development opportunities irrespective of employment status, length at IBEC or other factors. The IBEC’s yearly training catalogue offers a wide range of training in technical and transferable skills.
• High-quality international scientific environment.
• Induction programme to facilitate incorporation at IBEC and additional support is provided for foreigners to obtain Visa-working permit and to install in Barcelona.

IBEC´s Commitment on equal opportunity:

Our strength and excellence as an international transdisciplinary Research Institute are based on diversity. Being an equal opportunity employer, we are committed to diversity and inclusion, so that we support employees irrespective of their gender, nationality, religion, disabilities, age, sexual identity or cultural and socioeconomic background.

IBEC actively looks for female candidates for Senior positions (Postdoctoral and GL positions) ensuring that at least 40% of shortlisted applicants invited to interview have to be women with comparable level of CVs as the male candidates. At the end of the evaluation process, in case of equal merit, priority will be given to female candidates.

For candidates with children that come from outside Barcelona, we offer babysitting services during the interview, so you don’t have to worry about anything else than doing a good interview. Contact us if you are interested in this service.

IBEC, as a signatory of the San Francisco Declaration on Research Assessment (DORA), will consider, especially for early-stage investigators, much more the scientific content of research outputs, than publication metrics or the identity of the journal in which it were published.

Protection of personal data:

IBEC guarantees that candidates’ personal data are processed in accordance with the requirements of the EU General Data Protection Regulation (GDPR) and Law 3/2018 on Data Protection.

Personal data will be processed solely for the purposes of the selection process.

Who we are?

The Institute for Bioengineering of Catalonia, IBEC is an interdisciplinary research center focused on Bioengineering and Nanomedicine based in Barcelona. IBEC is one of the top research institutions named as a Severo Ochoa Research Centre by the Ministry of Science, Universities and Innovation, which recognizes excellence at the highest international level in terms of research, training, human resources, outreach and technology transfer.

IBEC’s mission is to develop international high-quality interdisciplinary research that, while creating knowledge, contributes to making a better quality of life, improving health and creating wealth. A close link with key universities, reference hospitals and corporations, are assets that facilitate achieving the mission.

IBEC was established in 2005 by the Generalitat de Catalunya (Autonomous Government of Catalonia), the University of Barcelona (UB) and the Technical University of Catalonia (UPC).

IBEC is located within the Barcelona Science Park and is managing 3.800 square meters facilities, with an annual budget of 17 Mio€; 3.800 square meters of facilities; 20 research groups and a team of researchers and support services of 400 people from 35 different countries. www.ibecbarcelona.eu

Reference: FO_AB

IF you have any further question regarding your application, please contact us at [e-mail]