Facilities Operations & Maintenance Coordinator

IMDEA Materials Institute; Getafe; On-site; EUR 25,000 - 32,000; Full time

Job summary

IMDEA Materials Institute in Madrid invites applications for a Facilities Operations role focused on maintenance support and service coordination. You will maintain records, manage work orders in our CMMS/ERP systems, and assist in daily operations across maintenance, services, and space adaptations.

The role requires 1–2 years in related fields, higher technical training, and English at CEFR B1 or higher. A stable contract and a dynamic, international team await.

Qualifications

• Higher Vocational Training or equivalent technical qualification relevant to building maintenance or facilities operations.
• English level B1 CEFR.
• Experience in maintaining records, inventories or work orders and liaising with service providers.

Responsibilities

• Carry out routine facility checks and record readings, incidents and work completed.
• Register, update and follow up work orders and routine maintenance activities in the applicable system.
• Support the operational follow‑up of maintenance, cleaning, security, reception/concierge, gardening, waste, industrial‑gas and laboratory‑furniture services.
• Accompany and provide practical access support to suppliers and contractors for scheduled interventions.
• Check completion of routine work against established instructions and report deviations to the Infrastructure Technician or Infrastructure Manager.
• Update technical inventories, spare‑parts and consumables records and support the preparation of orders.
• Collect consumption data for electricity, water and gas and prepare routine monitoring information.
• Support documentation, filing, purchase requests, cost follow‑up and administrative preparation for maintenance and minor works.
• Support events, moves and routine adaptation of spaces within established instructions.
• Apply safety and contractor‑coordination procedures relevant to assigned tasks and promptly report risks or incidents.
• Provide general operational support to the Infrastructure Technician and Infrastructure Manager.

Skills

Planning and organisation

Accuracy and attention to detail

Reliability and accountability

Service orientation

Clear communication and teamwork

Safety awareness

CMMS

ERP software

AutoCAD

Education

Higher Vocational Training or equivalent technical qualification relevant to building maintenance or facilities operations

English level B1 CEFR

Tools

CMMS

ERP software

AutoCAD

Job description

IMDEA Materials Institute in Madrid invites applications for a Facilities Operations role focused on maintenance support and service coordination. You will maintain records, manage work orders in our CMMS/ERP systems, and assist in daily operations across maintenance, services, and space adaptations.

The role requires 1–2 years in related fields, higher technical training, and English at CEFR B1 or higher. A stable contract and a dynamic, international team await.