Infraestructure technical assistant

IMDEA Materials Institute; Getafe; On-site; EUR 25,000 - 32,000; Full time

Job summary

IMDEA Materials Institute in Madrid invites applications for a Facilities Operations role focused on maintenance support and service coordination. You will maintain records, manage work orders in our CMMS/ERP systems, and assist in daily operations across maintenance, services, and space adaptations.

The role requires 1–2 years in related fields, higher technical training, and English at CEFR B1 or higher. A stable contract and a dynamic, international team await.

Qualifications

• Higher Vocational Training or equivalent technical qualification relevant to building maintenance or facilities operations.
• English level B1 CEFR.
• Experience in maintaining records, inventories or work orders and liaising with service providers.

Responsibilities

• Carry out routine facility checks and record readings, incidents and work completed.
• Register, update and follow up work orders and routine maintenance activities in the applicable system.
• Support the operational follow‑up of maintenance, cleaning, security, reception/concierge, gardening, waste, industrial‑gas and laboratory‑furniture services.
• Accompany and provide practical access support to suppliers and contractors for scheduled interventions.
• Check completion of routine work against established instructions and report deviations to the Infrastructure Technician or Infrastructure Manager.
• Update technical inventories, spare‑parts and consumables records and support the preparation of orders.
• Collect consumption data for electricity, water and gas and prepare routine monitoring information.
• Support documentation, filing, purchase requests, cost follow‑up and administrative preparation for maintenance and minor works.
• Support events, moves and routine adaptation of spaces within established instructions.
• Apply safety and contractor‑coordination procedures relevant to assigned tasks and promptly report risks or incidents.
• Provide general operational support to the Infrastructure Technician and Infrastructure Manager.

Skills

Planning and organisation

Accuracy and attention to detail

Reliability and accountability

Service orientation

Clear communication and teamwork

Safety awareness

CMMS

ERP software

AutoCAD

Education

Higher Vocational Training or equivalent technical qualification relevant to building maintenance or facilities operations

English level B1 CEFR

Tools

CMMS

ERP software

AutoCAD

Job description

IMDEA Materials Institute is a public research organization founded in 2007 by Madrid’s regional government to carry out research of excellence in Material Science and Engineering by attracting talent from all over the world to work in an international and multidisciplinary environment. IMDEA Materials has grown rapidly since its foundation and currently includes more than 120 researchers from 22 nationalities and has become one of the leading research centers in materials in Europe which has received the María de Maeztu seal of excellence from the Spanish government. The research activities have been focused on the areas of materials for transport, energy, and health care and the Institute has state-of-the‑art facilities for processing, characterization and simulation of advanced materials.

More information can be found at our webpage.

Description

• Carry out routine facility checks and record readings, incidents and work completed.
• Register, update and follow up work orders and routine maintenance activities in the applicable system.
• Support the operational follow‑up of maintenance, cleaning, security, reception/concierge, gardening, waste, industrial‑gas and laboratory‑furniture services.
• Accompany and provide practical access support to suppliers and contractors for scheduled interventions.
• Check completion of routine work against established instructions and report deviations to the Infrastructure Technician or Infrastructure Manager.
• Update technical inventories, spare‑parts and consumables records and support the preparation of orders.
• Collect consumption data for electricity, water and gas and prepare routine monitoring information.
• Support documentation, filing, purchase requests, cost follow‑up and administrative preparation for maintenance and minor works.
• Support events, moves and routine adaptation of spaces within established instructions.
• Apply safety and contractor‑coordination procedures relevant to assigned tasks and promptly report risks or incidents.
• Provide general operational support to the Infrastructure Technician and Infrastructure Manager.

Requirements

Required experience

• One to two years of experience in building maintenance support, facilities operations, technical administration or a comparable operational role.
• Experience in maintaining records, inventories or work orders and liaising with service providers.

Desirable experience

• Experience in research, university, laboratory, healthcare or industrial environments.
• Using CMMS or ERP systems.
• Maintaining energy‑consumption records.
• Supporting contractor access and documentation.
• Basic experience reading technical drawings.
• Professional knowledge of sectorial regulations (RITE, REBT, RAT, RIPCI, CTE, legionella prevention, etc.).
• Advanced knowledge of MS Office (Word, Excel, Power Point, etc.).

Required training

• Higher Vocational Training or equivalent technical qualification relevant to building maintenance or facilities operations.
• English level B1 CEFR.

Desirable training

• Training in maintenance, energy efficiency and renewable energies, legionella prevention, handling fluorinated gases, work at height, operating forklift truck and lifting platform, electrical risk, fire safety or other relevant safety topics.
• AutoCAD user knowledge.
• English B2.
• CMMS or ERP training.

Technical and professional experience in the following processes and programmes

• Operational knowledge of building maintenance and basic facility systems.
• Basic knowledge of applicable facility and safety requirements relevant to assigned activities.
• Accurate use and maintenance of work orders, inventories and operational records.
• User‑level proficiency in office tools and ability to work with CMMS or similar maintenance‑management systems.
• Ability to read and record routine electricity, water and gas consumption data.
• Spanish proficiency sufficient to understand procedures, work instructions and safety documentation.

Required Competencies

• Planning and organisation.
• Accuracy and attention to detail.
• Reliability and accountability.
• Service orientation.
• Clear communication and teamwork.
• Safety awareness and adherence to procedures.

Desirable competencies

• Problem‑solving within established procedures.
• Adaptability and responsiveness to changing operational needs.
• Initiative and continuous improvement.
• Ability to learn and maintain relevant technical knowledge.

Conditions

Contrato indefinido con cargo a la tasa de reposición para 2026 autorizada por la Consejería de Economía, Hacienda y Empleo de la Comunidad de Madrid. Permanent contract under the 2026 replacement rate authorised by the Department of Economy, Finance and Employment of the Community of Madrid

The working language of the Institute is English. Full command of the English language is required in all positions.

WHAT YOU WILL FIND AT IMDEA

Stimulating environment where you can grow professionally.

IMDEA Materials Institute is committed to equal opportunities, diversity and the promotion of a healthy work environment and work‑life balance. Female applicants are encouraged to apply to our research and technical positions. See our Gender Equality Plan here and our Code of Ethics here.

Besides on‑the‑job technical training, IMDEA Materials Institute is committed to training the Institute’s scientists and staff in “soft” or transversal skills. See the available training here.

Meet some of our alumni to see what it is like to work with us.