Accounting Specialist

IMDEA Materials Institute; Getafe; On-site; EUR 35,000 - 52,000; Full time

Job summary

IMDEA Materials Institute is a public research organization based in Madrid. The role focuses on cost allocation, tariff calculations, fixed assets, inventory management, and accurate invoicing and payments processing within a financially compliant framework.

The successful candidate will support annual financial statements, ensure timely collections, and assist audits for publicly funded R&D projects. English and Spanish language skills are required at CEFR levels B2 and C1 respectively.

Qualifications

• Minimum 2 years in a similar role.
• Experience with cost allocation and tariff systems is required.

Responsibilities

• Maintain fixed asset and inventory accounting and control.
• Prepare data for annual financial statements.
• Oversee customer invoicing, collections and payments.
• Support audits and project accounting for publicly funded R&D.
• Develop and maintain accounting procedures and policies.

Skills

Cost allocation

Tariff calculation

Inventory management

Customer billing

Invoicing and payments

Financial ERPs

Excel

Education

Higher vocational qualification in Business Administration/Accounting/Finance

Training in financial management of R&D projects

English level B2 CEFR

Spanish level C1 CEFR

Tools

NAVISION / NAV ERP

Excel

Job description

IMDEA Materials Institute is a public research organization founded in 2007 by Madrid’s regional government to carry out research of excellence in Material Science and Engineering by attracting talent from all over the world to work in an international and multidisciplinary environment. IMDEA Materials has grown rapidly since its foundation and currently includes more than 120 researchers from 22 nationalities and has become one of the leading research centers in materials in Europe which has received the María de Maeztu seal of excellence from the Spanish government. The research activities have been focused on the areas of materials for transport, energy, and health care and the Institute has state‑of‑the‑art facilities for processing, characterization and simulation of advanced materials.

More information can be found at our webpage.

Description

Tariff system tasks

• Monitors the recording of equipment usage time
• Tracks equipment-related costs and calculates equipment usage rate
• Calculate indicators and operational data

Inventory tasks

• Manages the fixed asset register: asset additions, disposals, equipment under construction, changes in locations, responsible persons, calendar, inventory labeling etc.
• Prepares inventory data for annual financial statements

Invoicing tasks

• Control rebilling of expenses (spin-offs, third parties)
• Issue internal and external invoices (contracts, services, events, use of equipment)
• Payment collection

Others

• Other activities within financial department: elaboration and maintenance of procedures and policies, support activities for tax compliance, prepare payment runs and bank transfers, support purchase invoice booking and others.
• Support the project office: audits, indicators and data for grant applications for equipment acquisition.

Requirements

Required experience

• Minimum of 2 years of experience in a similar role
• Cost allocation systems and tariff calculation
• Inventory management and control
• Customer billing and invoice collection
• Managing payments
• Financial and accounting ERPs

Deserible experience:

• Accounting departments of research and technology centers
• Developing policies and procedures
• NAVISION or comparable accounting ERP systems.
• Digital banking platforms.
• Supporting audits of publicly funded R&D projects.
• Working with scientific equipment costing or tariff systems.

Required training:

• Higher vocational qualification in Business Administration, Accounting, Finance or a related field.
• Training in financial management of R&D projects (public funding).
• English level≥ B2 CEFR
• Spanish level≥ C1 CEFR

Desirable training

• Bachelor's Degree in Business Administration and Management
• Accounting Standards for Non-Profit Entities (PGC-ESFL)
• General knowledge of compliance

Technical and professional requirements

Technical and professional experience in the following processes and programmes

• Accounting: practical knowledge of general accounting and basic knowledge of the Accounting Standards for Non-Profit Entities (PGC-ESFL).
• Cost accounting: knowledge of cost allocation and rate-calculation principles.
• Fixed assets: knowledge of fixed asset and inventory accounting and control.
• Invoicing and payments: knowledge of customer invoicing, collection and payment processes.
• Digital tools: proficiency in financial/accounting ERP systems and Excel, and ability to work with digital banking tools.
• R&D financial management: basic knowledge of the financial management of publicly funded R&D projects.

Required Competencies

• Analytical thinking and problem-solving.
• Accuracy and attention to detail.
• Reliability and accountability.
• Planning and organisation.
• Methodical approach to work and data management.
• Clear communication and collaboration.

Desirable competencies

• Adaptability and responsiveness to changing priorities.
• Initiative and continuous improvement.
• Ability to learn and keep professional knowledge up to date.
• Relationship-building with internal and external stakeholders.

Conditions

Contrato indefinido con cargo a la tasa de reposición para 2026 autorizada por la Consejería de Economía, Hacienda y Empleo de la Comunidad de Madrid.

Permanent contract under the 2026 replacement rate authorised by the Department of Economy, Finance and Employment of the Community of Madrid.

WHAT YOU WILL FIND AT IMDEA

Stimulating environment where you can grow professionally.

IMDEA Materials Institute is committed to equal opportunities, diversity and the promotion of a healthy work environment and work-life balance.

Female applicants are encouraged to apply to our research and technical positions. See our Gender Equality Plan here and our Code of Ethics here.

Besides on-the-job technical training, IMDEA Materials Institute is committed to training the Institute’s scientists and staff in “soft” or transversal skills. See the available training here.

Meet some of our alumni to see what it is like to work with us.