Facilities Coordinator – Spanish-Speaking (Madrid)

Smartrecruiters, Inc.; Madrid; On-site; EUR 36,000 - 52,000; Full time

Job summary

Thermo Fisher Scientific in Madrid is seeking a Facilities Coordinator to manage daily site operations, vendor relationships, and safety compliance, ensuring a productive and compliant work environment for staff and guests.

You will coordinate meetings, support executive events, oversee office services, maintain asset inventories, and drive continuous improvements across the site. Fluency in English is required for global communications.

Qualifications

• 4+ years of facilities coordination or related experience.
• Qualification in Facilities Management, Business Administration or equivalent.
• Strong organizational skills and ability to manage multiple priorities.
• Experience with vendors, contractors and service providers.

Responsibilities

• Coordinate all site facilities operations and preventive maintenance.
• Manage service requests for on-site and remote employees.
• Oversee meeting rooms and support executive meetings and events.
• Maintain office supplies, inventories and asset registers.
• Liaise with landlords and building management services.
• Support Health, Safety and environmental compliance activities.
• Coordinate courier services and mail distribution.
• Ensure equipment and AV systems remain operational.

Skills

Facilities coordination

Vendor coordination

Event support

MS Office Suite

Facilities management software

Health & safety knowledge

English proficiency (B2)

Emergency response

Inventory management

Problem-solving

Education

Facilities Management qualification

Business Administration qualification

Tools

MS Office Suite

Facilities management software

Job description

Thermo Fisher Scientific in Madrid is seeking a Facilities Coordinator to manage daily site operations, vendor relationships, and safety compliance, ensuring a productive and compliant work environment for staff and guests.

You will coordinate meetings, support executive events, oversee office services, maintain asset inventories, and drive continuous improvements across the site. Fluency in English is required for global communications.