Facilities Coordinator

CBRE; Barcelona; Presencial; EUR 24.000 - 34.000; Jornada completa

Descripción de la vacante

CBRE is seeking a Facilities Coordinator in Barcelona to support the delivery of facility tasks and work orders. You will collaborate with clients, vendors, and contractors to ensure tasks are completed and documented according to established procedures.

The role sits within the Facilities Management function, assisting Property Managers with repairs and investment plans, while maintaining organization and effective communication with stakeholders.

Formación

• High School Diploma or GED with up to 2 years of related experience.
• Ability to follow basic work routines and standards.
• Strong communication skills for exchanging information.
• Working knowledge of Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills and inquisitive mindset.
• Basic math skills including percentages, discounts, and markups.

Responsabilidades

• Work with landlords, tenants, and service providers to ensure procedures, policies, and reporting formats are implemented.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to track performance and progress.
• File work orders, proposals, department files, and vendor paperwork.
• Monitor activities outside the building, such as waste disposal and recycling.
• Follow instructions and ask clarifying questions.
• Respond to inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems with limited discretion.
• Deliver outputs by following defined procedures under close supervision.
• Impact through clearly defined duties and tasks.

Conocimientos

Communication skills

Organizational skills

Basic math skills

Following work routines

Educación

High School Diploma or GED

Herramientas

Microsoft Office

Descripción del empleo

About The Role

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.