Executive Support & Projects Coordinator

AstraZeneca; Barcelona; Híbrido; EUR 36.000 - 48.000; Jornada completa

Descripción de la vacante

AstraZeneca in Barcelona is seeking a Business Support Coordinator to enable Senior Leaders to focus on science by delivering high-quality project coordination and 1:1 support. This hybrid role involves calendar management, travel bookings, expense management, meeting logistics, SharePoint management, and driving process improvements.

The successful candidate will have 5+ years admin experience, strong communication, discretion, and a proactive mindset, with AI tools experience to streamline

Formación

• 5+ years of experience in an administrative role supporting complex projects.
• High School Diploma required; bachelor’s degree or equivalent experience preferred.
• Extensive calendar management using Microsoft Outlook.
• Prior experience supporting multiple functional leaders. Strong communication with executives and other internal and external stakeholders.
• Excellent verbal and written communication skills.
• Outstanding integrity with a keen understanding of the business landscape and ability to handle sensitive information with utmost discretion.
• Proactive approach with the ability to manage and prioritize multiple requests simultaneously and effectively.
• Demonstrate attention to detail, working to consistently deliver to a high standard.
• Strong organizational, forward-planning, and stakeholder management skills.
• Solid relationship-building skills to develop networks both within the company and externally.
• Track record of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations.
• Demonstrated ability to effectively work in a global environment balancing competing priorities.
• Demonstrated experience leveraging AI-powered productivity tools such as ChatGPT, Microsoft Copilot, or similar platforms to streamline administrative tasks.

Responsabilidades

• Provide administrative support to senior staff, including calendar management, domestic and international travel bookings, and expense management.
• Work independently and pro-actively to resolve issues and challenges relating to administrative requests and calendar conflicts.
• Lead the logistical arrangements and contribute to the preparations of internal and external meetings and team engagement.
• Manage logistics (project team calendar, scheduling, room bookings, meeting minutes, agendas, action logs, forward agendas, distribution lists).
• Support the information management for team access (SharePoint management, storing of minutes, presentations, file structure), training teams on usage and making process improvements.
• Work collaboratively to deliver initiatives that create engagement and wellbeing for the team.
• Participate in and contribute to knowledge sharing and training. Participate in and contribute to administrative continuous improvement activities.

Conocimientos

Admin experience

Executive support

Outlook calendar

Stakeholder mgmt

Communication skills

Discretion

Project coordination

AI productivity tools

Educación

High School Diploma

Bachelor's degree

Herramientas

Microsoft Outlook

SharePoint

ChatGPT

Microsoft Copilot

Descripción del empleo

AstraZeneca in Barcelona is seeking a Business Support Coordinator to enable Senior Leaders to focus on science by delivering high-quality project coordination and 1:1 support. This hybrid role involves calendar management, travel bookings, expense management, meeting logistics, SharePoint management, and driving process improvements.

The successful candidate will have 5+ years admin experience, strong communication, discretion, and a proactive mindset, with AI tools experience to streamline