Business Support Coordinator

AstraZeneca; Barcelona; Híbrido; EUR 36.000 - 48.000; Jornada completa

Descripción de la vacante

AstraZeneca in Barcelona is seeking a Business Support Coordinator to enable Senior Leaders to focus on science by delivering high-quality project coordination and 1:1 support. This hybrid role involves calendar management, travel bookings, expense management, meeting logistics, SharePoint management, and driving process improvements.

The successful candidate will have 5+ years admin experience, strong communication, discretion, and a proactive mindset, with AI tools experience to streamline

Formación

• 5+ years of experience in an administrative role supporting complex projects.
• High School Diploma required; bachelor’s degree or equivalent experience preferred.
• Extensive calendar management using Microsoft Outlook.
• Prior experience supporting multiple functional leaders. Strong communication with executives and other internal and external stakeholders.
• Excellent verbal and written communication skills.
• Outstanding integrity with a keen understanding of the business landscape and ability to handle sensitive information with utmost discretion.
• Proactive approach with the ability to manage and prioritize multiple requests simultaneously and effectively.
• Demonstrate attention to detail, working to consistently deliver to a high standard.
• Strong organizational, forward-planning, and stakeholder management skills.
• Solid relationship-building skills to develop networks both within the company and externally.
• Track record of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations.
• Demonstrated ability to effectively work in a global environment balancing competing priorities.
• Demonstrated experience leveraging AI-powered productivity tools such as ChatGPT, Microsoft Copilot, or similar platforms to streamline administrative tasks.

Responsabilidades

• Provide administrative support to senior staff, including calendar management, domestic and international travel bookings, and expense management.
• Work independently and pro-actively to resolve issues and challenges relating to administrative requests and calendar conflicts.
• Lead the logistical arrangements and contribute to the preparations of internal and external meetings and team engagement.
• Manage logistics (project team calendar, scheduling, room bookings, meeting minutes, agendas, action logs, forward agendas, distribution lists).
• Support the information management for team access (SharePoint management, storing of minutes, presentations, file structure), training teams on usage and making process improvements.
• Work collaboratively to deliver initiatives that create engagement and wellbeing for the team.
• Participate in and contribute to knowledge sharing and training. Participate in and contribute to administrative continuous improvement activities.

Conocimientos

Admin experience

Executive support

Outlook calendar

Stakeholder mgmt

Communication skills

Discretion

Project coordination

AI productivity tools

Educación

High School Diploma

Bachelor's degree

Herramientas

Microsoft Outlook

SharePoint

ChatGPT

Microsoft Copilot

Descripción del empleo

At AstraZeneca, we pride ourselves on crafting a collaborative culture that champions knowledge-sharing, ambitious thinking and innovation – ultimately providing employees with the opportunity to work across teams, functions and even the globe.

As a Business Support Coordinator in the Chief Medical Office, you will use your excellent organizational skills to enable Senior Leaders to focus on science to deliver medicines to patients. You will operate in a dynamic and fast-paced environment providing high-quality project coordination and 1:1 support to our Senior Leaders, teams, and key business processes.

Work with urgency and focus, proactively communicating with collaborators and simplifying your work process. With a growth mindset, you will work in close collaboration with your peers across the Chief Medical Office. We are searching for individuals who have a solid understanding of standard methodologies and are dedicated to promoting knowledge sharing and improving key business processes. We highly value proactive thinking to see opportunities for simplification and innovation.

Main Responsibilities

• This role will provide administrative support to senior level staff, including calendar management, domestic and international travel bookings, and expense management.
• You will work independently and pro-actively to resolve issues and challenges relating to administrative requests and calendar conflicts.
• You will lead the logistical arrangements and contribute to the preparations of internal and external meetings and team engagement.
• You will manage logistics (project team calendar, scheduling, room bookings, meeting minutes, agendas, action logs, forward agendas, distribution lists).
• This role will also support the information management for team access (SharePoint management, storing of minutes, presentations, file structure), training teams on usage and making process improvements.
• Work collaboratively to deliver initiatives that create engagement and wellbeing for the team.
• Participate in and contribute to knowledge sharing and training. Participate in and contribute to administrative continuous improvement activities.

Essential Skills/Experience

• 5+ years of experience in an administrative role supporting complex projects.
• High School Diploma required, bachelor’s degree or equivalent experience preferred.
• Extensive calendar management using Microsoft Outlook.
• Prior experience supporting multiple functional leaders. Strong communication with executives and other internal and external stakeholders.
• Excellent verbal and written communication skills.
• Outstanding integrity with a keen understanding of the business landscape and ability to handle sensitive information with utmost discretion.
• Proactive approach with the ability to manage and prioritize multiple requests simultaneously and effectively.
• Demonstrate attention to detail, working to consistently deliver to a high standard.
• Strong organizational, forward-planning, and stakeholder management skills.
• Solid relationship-building skills to develop networks both within the company and externally.
• Track record of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations.
• Demonstrated ability to effectively work in a global environment balancing competing priorities.
• Demonstrated experience leveraging AI-powered productivity tools such as ChatGPT, Microsoft Copilot, or similar platforms to streamline administrative tasks.

Desirable Skills/Experience

• Advanced proficiency in Microsoft Office Suite and AI-powered productivity tools, including extensive calendar management in Outlook enhanced by AI scheduling assistants and data management utilizing AI-driven insights and automation, and integration of AI tools like Microsoft Copilot to streamline document creation and administrative workflows.
• Demonstrated proficiency with a variety of virtual meeting technologies, information management software, and Microsoft products.

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

AstraZeneca offers the chance to make a tangible difference for patients while building a long-term career in a truly global setting. In Barcelona, Enterprise AI sits within a vibrant tech and life-sciences ecosystem where modern workspaces meet cutting-edge digital innovation. Colleagues collaborate across disciplines to turn complex science into real-world impact, supported by fair leadership, strong peer networks and meaningful investment in skills for the future. It is a place where disciplined thinkers and doers tackle new challenges together, learn continuously and share a strong sense of purpose as medicines move from molecule to medicine at pace.

Date Posted

17-sept-2026

Closing Date

07-oct-2026

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.