Executive & Administrative Assistant

The START Center for Cancer Research; Madrid; Híbrido; EUR 22.000 - 36.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible Benefits Package

30 working days annual leave

Descripción de la vacante

The START Center for Cancer Research in Madrid is seeking an Executive & Administrative Assistant to support senior leadership and clinical leaders in a fast-paced, international environment. You will manage calendars, arrange national and international travel, organize meetings and events, and liaise with sponsors, investigators and hospitals while maintaining strict confidentiality.

This 6-month hybrid/remote position offers flexible benefits and an opportunity to contribute to progressive

Formación

• Bachelor's degree required.
• At least 3 years of relevant administrative experience.
• Proven experience supporting senior executives.
• Fluent in English and Spanish.
• Strong organizational skills with meticulous attention to detail.
• Experience coordinating international travel and events.
• Discretion with confidential information.
• Excellent communication and interpersonal skills.

Responsabilidades

• Provide proactive administrative support to senior leadership and clinical leaders.
• Manage complex calendars, meetings and priorities.
• Coordinate national and international travel and itineraries.
• Organize internal and external meetings, conferences and events.
• Coordinate meetings with pharmaceutical sponsors, investigators, hospitals and external partners.
• Prepare and manage expense reports, corporate card expenses, invoices and related documentation.
• Support Principal Investigators/Oncologists with advisory boards, conferences, speaking engagements and other activities.
• Act as a key point of contact between clinics, departments, leadership and external stakeholders.
• Maintain accurate electronic files, trackers, records and administrative documentation.
• Anticipate scheduling conflicts and changing priorities, ensuring effective communication with all stakeholders.
• Handle confidential and sensitive information with professionalism and discretion.

Conocimientos

Fluent English

Fluent Spanish

Organizational skills

Attention to detail

Communication skills

Discretion with confidential info

Proactive

Educación

Bachelor's degree

Descripción del empleo

START Center for Cancer Research is a leading organization in Phase I oncology clinical research, dedicated to accelerating the development of new cancer therapies. With a presence across the United States and Europe, we have participated in more than 1,300 clinical trials and contributed to the development of over 40 treatments approved by the FDA and EMA.

Executive & Administrative Assistant

Location: Madrid | 6-month temporary contract | Remote/Hybrid

We are looking for a highly organized, proactive and resourceful Executive & Administrative Assistant to join our team in Madrid.

What you'll be doing

• Provide proactive administrative support to senior leadership and clinical leaders.
• Manage complex calendars, meetings and competing priorities.
• Coordinate national and international travel, including itineraries, accommodation and supporting documentation.
• Organize internal and external meetings, conferences, congresses and company events.
• Coordinate meetings and activities involving pharmaceutical companies, sponsors, investigators, hospitals and other external partners.
• Prepare and manage expense reports, corporate card expenses, invoices and related documentation.
• Support Principal Investigators/Oncologists with advisory boards, conferences, speaking engagements and other professional activities.
• Act as a key point of contact between clinics, departments, leadership and external stakeholders.
• Maintain accurate electronic files, trackers, records and administrative documentation.
• Anticipate scheduling conflicts and changing priorities, ensuring effective communication with all stakeholders.
• Handle confidential and sensitive information with a high level of professionalism and discretion.

What we're looking for

• Bachelor's degree.
• At least 3 years of relevant administrative experience.
• Previous experience supporting senior executives and working with different levels of an organization.
• Fluent English and Spanish, both written and spoken.
• Strong organizational skills and excellent attention to detail.
• Experience coordinating international travel, meetings, conferences or large professional events.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proactive, independent and solution-oriented approach.
• Excellent communication and interpersonal skills.
• High level of discretion when dealing with confidential information.

Details

• Location: Madrid
• 6-month temporary contract, with the possibility of working 100% remotely or in a hybrid model.
• Flexible Benefits Package
• 30 working days of annual leave.

Join us

If you are a proactive administrative professional looking for an opportunity to work in a dynamic, international and collaborative environment, we'd love to hear from you.