Executive Assistant

Assurant; Pozuelo de Alarcón; Híbrido; EUR 35.000 - 50.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid and flexible working

Competitive base salary with performance-related bonus

Laptop & company mobile phone

Local benefits package

Wellbeing and employee support programmes

Ongoing learning and development opportunities

Descripción de la vacante

Assurant is looking for an Executive Assistant in Madrid to provide comprehensive support to senior leadership. This role entails managing busy diaries, coordinating travel logistics, and organising local meetings to ensure efficient office operations.

The ideal candidate should possess strong communication skills in both Spanish and English, and have a proven background in executive support roles. The position offers hybrid working arrangements and various employee benefits catered to the Spanish market.

Formación

• Experience in an executive assistant or office support role.
• Ability to manage multiple tasks and changing priorities.
• Proven ability to build positive working relationships.

Responsabilidades

• Manage busy and complex diaries across multiple executives.
• Coordinate global and European travel arrangements.
• Organise and support local meetings in Madrid.

Conocimientos

Strong communication skills in Spanish and English

Diary management

Travel coordination

Meeting logistics

Proficiency in Microsoft Office

Strong organisational skills

Interpersonal skills

Ability to handle confidential information

Herramientas

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Descripción del empleo

Location: Madrid. Hybrid working preference

The Opportunity

Reporting to the President Europe, this role provides high‑level administrative, organisational, and office support to the President Europe, Country Manager Spain, and CFO Europe. It is an excellent opportunity for someone who enjoys building strong relationships and keeping senior leaders organised. You will play an important part in supporting the day‑to‑day success of the executive team through proactive diary management, coordination of internal and external meetings, support for local meetings in Madrid, and management of European and global travel arrangements.

What You Will Do

Executive Support

• Manages busy and complex diaries across multiple executives, resolving conflicting priorities and ensuring efficient scheduling of appointments, meetings, and travel.
• Coordinates global and European travel arrangements, including itineraries, accommodation, agendas, and supporting materials.
• Organises and supports local meetings in Madrid, including room bookings, logistics, refreshments, materials, and on‑the‑day coordination.
• Supports internal meetings, leadership events, off‑sites, and team activities, ensuring all logistical and administrative arrangements are in place.
• Acts as a key contact for visitors and clients, coordinating travel, meeting preparation, catering, and front‑of‑house arrangements where required.
• Provides office support to help ensure the smooth running of the Spanish office, including facilities coordination and practical support within a shared co‑working environment.

What You Bring

• Strong communication skills in both Spanish and English are important, as English is the common business language across Assurant Europe.
• Previous experience in an executive assistant, office support, or similar coordination role, including diary management, travel coordination, and meeting logistics.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Strong organisational skills, with the ability to manage multiple tasks, changing priorities, events, visitors, and office logistics while maintaining attention to detail.
• Strong interpersonal and communication skills, with the ability to build positive working relationships with colleagues, leaders, clients, visitors, and external partners.
• Comfortable working independently and collaboratively in a co‑working office environment, with flexibility to be present in the office when the role requires.
• Proven ability to handle confidential information with discretion and deliver a high standard of service and responsiveness.

Benefits & Training

• Hybrid and flexible ways of working to support different working styles and office need
• Competitive base salary with a performance‑related bonus.
• Laptop & company mobile phone
• Flexible working
• A local benefits package aligned to the Spanish market.
• Wellbeing and employee support programmes.
• Ongoing learning and development opportunities to support your growth.

Equal Opportunity Statement

Assurant is an Equal Employment Opportunity employer and does not use or consider race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local law in employment decisions.