Executive Assistant / Office Manager

LECA; Madrid; Presencial; EUR 42.000 - 56.000; Jornada completa

Descripción de la vacante

LECA, a boutique strategic consulting firm, seeks an Executive Assistant / Office Manager to support the partners. The role covers diary and inbox management, travel, meeting materials, and confidential files, with operational responsibility including invoicing, profitability, and cost reporting.

You will manage a portfolio of rental properties and support family office administration, requiring discretion, excellent time management, and proactive organization.

Formación

• Advanced English (C1) required; written and spoken.
• Excellent communication and client engagement skills.
• Proactive, highly organized, detail oriented with discretion.
• Experience in diary/inbox management, travel planning, and reports.

Responsabilidades

• Diary and inbox management for partners.
• Coordinate travel plans and meetings; prepare materials.
• Filter, respond to and prioritize emails and calls.
• Prepare contracts, financial reports and confidential files.
• Track invoicing, project profitability and cost reporting.

Conocimientos

Advanced English

Communication

Organizational skills

Discretion

Proactiveness

Educación

Business Administration/PA/Executive Secretariat degree

Herramientas

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Descripción del empleo

We are looking for a highly organized, proactive and discreet Executive Assistant / Office Manager to support the partners of a boutique strategic consulting firm.

The role spans diary and inbox management, travel, meeting materials and confidential files, alongside real operational responsibility: liaising with accounting on invoicing, project profitability and cost reporting. It also includes managing a portfolio of rental properties and supporting family office administration for one of the partners. Exceptional judgement, time management and discretion are essential.

Responsibilities

• Schedule management: Coordinate meetings, organize events, and arrange travel plans for the partners, ensuring efficient resource allocation.
• Email and communication management: Filter, respond to, and prioritize emails and calls.
• Meeting and presentation coordination: Prepare materials, presentations, and meeting minutes.
• Document and report management: Organize contracts, financial reports, digital/physical files, and confidential documents.
• Travel and logistics support: Handle flight, hotel, and transportation bookings, and coordinate itineraries.
• Support in family office operations: Track investments, legal documentation, and administrative tasks.
• Client and stakeholder interaction: Act as a point of contact and ensure smooth communication.
• Special project supervision: Assist with strategic initiatives and follow up on key tasks.
• Coordination with accounting department: invoice retrieval, project ROI calculation, P&L estimation, cost and activity calculation and reporting
• Project profitability and team time-allocation tracking: monitor project profitability and how team time is allocated across projects.
• Management of real estate assets: manage rentals, renew and negotiate contracts, post ads and contact potential clients.
• Personal tasks: Manage personal matters for the partners (shopping, payments, appointment coordination, etc.).

Requirements

• Ideally a minimum 5 years of experience in similar roles.
• Degree in Business Administration, Personal Assistant, Executive Secretariat, or related fields (preferred).
• Proficiency in Microsoft Outlook, Word, Excel and PowerPoint.
• Advanced English (minimum C1 level, spoken and written) – mandatory requirement.
• Ability to work in a fast-paced, high-demand environment.
• Capacity to handle confidential information with discretion.
• Excellent communication skills: must have people skills and the ability to engage clients and prepare sales-oriented documents.
• Proactive, highly organized, and detail-oriented.
• Nice to have: Basic knowledge of accounting, payroll management, tax submissions
• Competitive salary based on experience.
• Opportunity for growth in a strategic and investment environment.
• Direct interaction with partners and high-level projects.

If you are a resourceful, organized professional with outstanding management skills, we want to hear from you!