Executive Assistant & Chief of Staff

HARTING Technology Group; Barcelona; Vor Ort; EUR 70.000 - 100.000; Vollzeit

Benefits dieser Stelle

Competitive compensation (EMEA)

Flexibility (EMEA)

Harting Birthday (EMEA)

Informal atmosphere (EMEA)

Zusammenfassung

HARTING Technology Group seeks an Executive Assistant / Chief of Staff to support the Director in a globally connected technology company. You will manage calendars, organize international travel, and lead strategic workshops, shaping decisions with data and AI support.

Fluent in English and German, you will facilitate interactions with senior leaders, prepare decision papers, and drive the OKR process in a dynamic, matrix environment across locations and time zones.

Qualifikationen

• University degree in business administration or related field.
• Several years of experience in executive assistance, as Chief of Staff or PMO close to senior management.
• Experience with OKRs or comparable steering methods.
• Very good moderation and facilitation skills with senior leaders.
• Conceptual/analytical thinking with interest in digitalization, data and AI.

Aufgaben

• Independently manage the Director's calendar and prepare important meetings.
• Plan and organize business travel end-to-end, including visa and expenses.
• Organize workshops, external meetings, and customer visits for the Director.
• Filter and prioritize communications and represent the Director with internal/external stakeholders.
• Handle confidential matters with discretion.

Kenntnisse

Executive support

Calendar management

OKR process

Moderation

Strategic thinking

MS 365

English & German

Ausbildung

University degree in business administration or related field

Tools

Power BI

Planner

Outlook

Teams

SharePoint

PowerPoint

Jobbeschreibung

HARTING stands for strong connections - across the globe. As one of the leading international suppliers of industrial connectivity, we are connecting customers to their digital future. And as an employer? We connect around 6,000 people at our headquarter in Espelkamp and at locations worldwide. Here you’ll find great colleagues, as well as ever new opportunities and innovations revolving around IoT and artificial intelligence. In everything we do, we remain true to our roots: as a regionally connected family business that always stays firmly grounded in spite of our stellar high-tech. Here’s to your unique future with us: Yours!

Your Responsibilities

As Executive Assistant

• You independently manage the calendar of the Director and proactively prepare important meetings.
• You plan and organize business travel end to end, from research and booking to visa applications and expense reports.
• You organize workshops, external meetings and customer visits initiated by the Director.
• You filter and prioritize incoming communication and represent the Director towards internal and external stakeholders.
• You handle confidential matters with discretion.

As Chief of Staff

• You act as sparring partner to the Director: you get to the core of topics, challenge ideas and prepare suitable measures.
• You contribute to strategic concepts, decision papers, presentations and workshop formats.
• You provide conceptual support for the Digitalization, Data & AI Hub, from the collaboration model to launch communication.
• You own the OKR process: OKR calendar, check-ins and reviews, coaching of participants, and early feedback to the sponsor when something puts a cycle at risk.
• You moderate managers and Product Owners through planning, check-ins and quarterly reviews.
• You shape the leadership rhythm: agendas, pre-reads, and documentation and follow-up of decisions.
• You build a status dashboard for topics, OKRs and measures (e.g. with Power BI or Planner) and use AI for status updates and reporting.
• You follow up on delegated topics, spot delays early and initiate measures before issues escal
• You continuously improve the method after every cycle and capture lessons learned.

What You Bring

What matters to us

• University degree (e.g. business administration, organizational psychology, communication sciences) or commercial vocational training with further qualification and relevant experience.
• Several years of experience in executive assistance, as Chief of Staff, in a PMO or in project steering, close to senior management.
• Practical experience with OKRs or comparable steering methods.
• Very good moderation and facilitation skills, also towards senior leaders.
• Conceptual and analytical thinking, and enjoyment of complex topics in digitalization, data and AI.
• Fluent English & German, written and spoken.
• Confident use of Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint, Planner).

Nice to have

• Experience as OKR facilitator or coach.
• Experience with Power BI or comparable dashboard tools.
• Experience with travel and expense tools (e.g. Yokoy).
• Experience in an international, matrix-type organization.
• Affinity for AI-supported ways of working.

What Makes You Stand Out

• You think ahead and recognize what is needed next.
• You get things done without formal authority, with clarity and a diplomatic style.
• You moderate senior leaders with confidence and bring people to one table.
• Discretion and loyalty are a matter of course for you.
• You feel at home in international teams and enjoy working across locations and time zones.

What We Offer

• A key role with direct access to the Director and real room to shape your work.
• Exciting topics around digitalization, data and AI in a global technology company.
• A committed team driving digital transformation at HARTING.
• An international environment.

Benefits: Competitive compensation (EMEA), Flexibility (EMEA), HARTING Birthday (EMEA), Informal atmosphere (EMEA)