Executive Assistant - English Speaker

McKinsey; Bellprat; On-site; EUR 32,000 - 44,000; Full time

Benefits offered by this job

Competitive salary (based on location)

Comprehensive benefits package

Job summary

McKinsey & Company in Spain (Catalonia) seeks an experienced Administrative Assistant to support partners, manage calendars, and coordinate travel. You will handle communications, plan meetings across time zones, and drive ad hoc tasks in a fast-paced environment.

You will build relationships with national and international colleagues and clients, mentor junior staff, and contribute to team events and local initiatives. This role offers growth in a supportive, high-performance culture.

Qualifications

• 5+ years of administrative experience supporting high-profile executives.
• Excellent organizational capabilities, including the ability to initiate tasks independently and see them through to completion.
• Mastery of Microsoft Office (Word, PowerPoint, Teams, Excell) and firm-related tools (Box, Slack, SharePoint, One Note).
• Ability to influence and direct colleagues, and manage the needs of different stakeholders, including senior leaders.
• Fluent level language skills, both verbal and written, in English and Spanish.

Responsibilities

• Own and manage Partners' calendars and travel arrangements.
• Coordinate meetings across multiple time zones and arrange complex travel logistics.
• Provide broad administrative support and manage incoming communications.
• Drive ad hoc tasks of varying size and complexity.
• Coordinate/lead activities of a small team of peers if needed.
• Coach, mentor, and onboard junior colleagues and participate in team meetings.

Skills

Administrative support

Calendar management

Travel coordination

Multitasking

Microsoft Office

Stakeholder management

Communication

Time management

English/Spanish

Coaching juniors

Decision making

Tools

Box

Slack

SharePoint

OneNote

Job description

Do you want to do work that matters, alongside supportive leaders who will help you grow faster than you ever thought possible? Are you a creative problem-solver who is energized by challenges? You’ve come to the right place.

YOUR IMPACT

You’ll build meaningful, collaborative relationships with your teammates and colleagues who depend on your administrative support. Whether it’s managing a full calendar, scheduling meetings across various time zones, or arranging and coordinating complex travel logistics, you’ll apply your multitasking, organizational, and decision‑making skills to fulfill critical administrative and logistical requests. You will proactively and independently manage your Partners’ calendars and travel arrangements, provide broad administrative support, manage incoming communications, and prioritize emails and overall requests to help organize and leverage time effectively. You will also drive ad hoc tasks of various sizes and complexity. You will work closely with 2 of our Partners and Senior Partners, providing dedicated support, proactively organizing and managing their complex workday, and creating close meaningful external relations. You will be in daily contact with national and international colleagues and clients, as well as planning internal and external events. You will work in a warm, caring, and fun work atmosphere with highly motivated professionals as your colleagues. You will build effective and collaborative relationships with the ecosystem of your supported colleagues (e.g., leadership, relevant internal/external groups) and leverage these to deliver on your daily tasks. You will serve as a liaison/representative to your supported colleagues’ clients, client assistants, internal colleagues, other assistants, and departments. You will facilitate the building and managing of supported colleagues’ client relationships as well create your own relationships with your peers at the client. You will coordinate/lead activities of a small team of peers or less experienced colleagues if needed. You will have the opportunity to contribute to and shape a vibrant and collaborative community by coaching, mentoring, and onboarding junior colleagues and peers. Additionally, you will actively participate in local and firm‑wide initiatives as well as in team meetings and training sessions.

YOUR GROWTH

You are someone who thrives in a high‑performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact. In return for your drive, determination, and curiosity, we’ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well‑rounded professional, and contribute to work that truly makes a difference. When you join us, you will have:

• Continuous learning:Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast‑paced learning experience, owning your journey.
• A voice that matters:From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
• Global community:With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions. Plus, you’ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
• Exceptional benefits:On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package to enable holistic well‑being for you and your family.

YOUR QUALIFICATIONS AND SKILLS

• 5+ years of previous administrative experience, preferably supporting high‑profile executives
• Excellent organizational capabilities, including the ability to initiate tasks independently and see them through to completion
• Strong organizational skills; detail‑oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset
• Mastery of Microsoft Office (Word, PowerPoint, Teams, Excell) and firm‑related tools (Box, Slack, SharePoint, One Note)
• Ability to influence and direct colleagues, and manage the needs of different stakeholders, including senior leaders
• Ability to comfortably navigate ambiguity and make independent decisions based off your supported colleagues’ preferences with minimum to no input
• Able to work efficiently and effectively in a fast‑paced, deadline‑driven environment
• Proficient in rational decision making based on data, facts, and logical reasoning.
• Exceptional time management to meet your responsibilities in a complex and largely autonomous work environment
• Fluent level language skills, both verbal and written, in English and Spanish, with the ability to adjust your communication style to suit different perspectives and seniority levels

FOR NON‑U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity employer. For additional details regarding our global EEO policy and diversity initiatives, please visit our McKinsey Careers and Diversity & Inclusion sites.