Events Coordinator

InterContinental Barcelona; Barcelona; Presencial; EUR 25.000 - 38.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive salary

Discounted room rates

Recognition programs

Learning platform access

Complimentary meals

Uniform & laundry service

Descripción de la vacante

InterContinental Barcelona is seeking an Events Coordinator to be the trusted point of contact for clients, turning their visions into seamless programs across venues, F&B, and guest services. You will coordinate rooms, schedules, décor, and billing while collaborating with teams to deliver outstanding events and drive guest satisfaction and commercial results.

Open to applicants with a hospitality background, strong English, and a proactive, organized approach in a fast-paced luxury hotel

Formación

• A background in Tourism, Hospitality, Events, or a related field.
• Excellent written and spoken English; other languages valued.
• Previous experience in groups, events, sales or related hospitality roles.
• Strong organisational and administrative skills with attention to detail.
• Proactive and creative mindset; anticipate client needs and deliver memorable experiences.
• Confident communication and negotiation skills; collaborative and resilient.

Responsabilidades

• Be the trusted point of contact for clients, guiding them through every stage of their group or event journey.
• Coordinate room blocks, meeting spaces, menus, décor, event schedules, guest flow, VIP services, and personalised requests.
• Ensure all group and event details are accurate and communicated across hotel systems.
• Create and manage BEOs, GRCs, group summaries, pro forma invoices, and key documentation.
• Lead operational meetings and collaborate with internal teams to ensure flawless delivery.
• Participate in site inspections and client meetings, showcasing the hotel and opportunities.
• Stay informed about facilities, services, capacities, rates, and policies to offer expert advice.
• Support accurate billing, forecasting, and strong commercial performance with Finance.

Conocimientos

Event coordination

Client communication

Sales experience

Multitasking

Descripción del empleo

As the world’s largest family of luxury hotels, we all take great pride in being genuine ambassadors of the InterContinental® brand.

Shaped by decades of international know-how and local insights, our passion for luxury travel spans cultures and customs. Inspiring us to create warm and sophisticated experiences for those seeking a richer perspective on the world.

Each of our hotels cultivates a distinctive style and ambiance where we embrace every opportunity to give our guests a personal and enriching experience.

If you'd like to embrace a wider world of experiences and opportunities, we'd like to welcome you to the world’s most international luxury hotel brand.

What's the Job?

Every memorable event starts with exceptional planning. As an Events Coordinator, you'll be the trusted point of contact for our clients, bringing their vision to life and ensuring every detail is seamlessly delivered.

From the first enquiry to the final farewell, you'll coordinate guest rooms, meeting spaces, food and beverage, and personalised services, creating exceptional experiences while maximising guest satisfaction and commercial performance.

Your Day-to-Day

• Be the trusted point of contact for clients, guiding them through every stage of their group or event journey.
• Bring each event to life by coordinating room blocks, meeting spaces, menus, décor, event schedules, guest flow, VIP services, and personalised requests.
• Ensure all group and event details are accurate, up to date, and seamlessly communicated across the hotel’s operational systems.
• Create and manage BEOs, GRCs, group summaries, pro forma invoices, and other key documentation to support flawless event delivery.
• Lead operational meetings and work closely with internal teams to ensure every detail is aligned and every event runs smoothly.
• Take part in site inspections, familiarisation visits, and client meetings, showcasing the hotel and identifying new business opportunities.
• Stay fully informed about the hotel’s facilities, services, capacities, rates, and policies to provide expert advice and tailored solutions.
• Partner with operational and Finance teams to support accurate billing, effective forecasting, and strong commercial performance.

What We Need From You

• A background in Tourism, Hospitality, Events, or a related field, with a genuine passion for creating exceptional guest experiences.
• Excellent written and spoken English skills. Additional languages are highly valued.
• Previous experience in groups, events, sales or a related hospitality role.
• Strong organisational and administrative skills, with the ability to manage multiple priorities while maintaining exceptional attention to detail.
• A proactive and creative mindset: you anticipate client needs, identify opportunities, and turn ideas into memorable experiences.
• Confident communication and negotiation skills, with the ability to build trust, manage expectations, and handle challenges with diplomacy.
• The flexibility, resilience, and collaborative spirit to perform effectively under pressure and work seamlessly as part of a team.

What to Expect From Us

• Competitive salary and benefits.
• Discounted international room rates for you and your family.
• Employee recognition programs and career development opportunities.
• Access to IHG’s global learning platform and training programs.
• Complimentary meals while on duty.
• Uniform and laundry service.

At IHG, we've made a promise. As one of the world’s leading hotel groups, we're here to deliver True Hospitality for Good. Making our guests and colleagues feel welcome, cared for, recognized, and respected – wherever they are in the world.