Document Controller

Airswift; Madrid; On-site; EUR 42,000 - 64,000; Part time

Job summary

Airswift is seeking a skilled Document Controller for a 9‑month assignment in Spain to manage the full lifecycle of project documentation. You will handle EDMS, ensure compliance, and coordinate with engineers, managers, and clients across oil & gas, petrochemical, LNG, power, mining, and infrastructure sectors.

Ideal candidates have extensive experience in EPC projects, strong knowledge of document security and version control, and proficiency in MS Office.

Qualifications

• Bachelor’s degree in Administration or related field required.
• Diploma in Engineering required.
• 8+ years in document control within engineering/construction projects.
• Minimum 7 years across EPC phases (FEED to start-up).
• 5+ years in oil & gas industries; 3+ years in related designation.

Responsibilities

• Oversee electronic document management and control across projects.
• Develop and implement robust document control procedures and workflows.
• Receive, register, track, distribute, archive and retrieve docs.
• Conduct audits and quality checks of document systems and records.

Skills

DMS systems

Procedures/workflows

Documentation management

Quality standards

Audits & checks

MS Office

Attention to detail

Communication skills

Mentoring

Reporting & logs

Education

Bachelor’s Degree in Administration or related field

Diploma in Engineering

Tools

Aconex

SharePoint

Pims

Documentum

Excel

Job description

Job Title: Document Controller Duration: 9 months Location: Spain

This opportunity sits within a Project Management Consultancy environment and focuses on the full lifecycle of project documentation across engineering and construction activities. The role will support safe project execution, quality delivery, and effective handover through robust document control, EDMS management, audit support, and stakeholder coordination. This position offers exposure to complex oil and gas, petrochemical, LNG, power, mining, and infrastructure projects where accuracy, compliance, and technical integrity are critical.

Required Education:

• Bachelor’s Degree in Administration or a closely related field


• Diploma in Engineering

Required Experience:

• Proven experience in a document control role within an engineering, construction, oil and gas, or infrastructure project environment, including senior or supervisory responsibility


• 8 years or more of experience in organizing and controlling project deliverables such as drawings, specifications, operating manuals, vendor submittals, filing systems, and document flow procedures


• Minimum 7 years of experience across EPC phases including FEED, detailed engineering, procurement, construction, commissioning, and start-up


• Minimum 5 years of experience in oil and gas industries


• Minimum 3 years of experience in a related designation or specialty


• Experience supporting construction, commissioning, project handover, and close-out activities

Required Skills:

• Expert knowledge of electronic Document Management Systems such as Aconex, SharePoint, Pims, or Documentum


• Ability to develop and implement robust document control procedures and workflows across projects


• Strong capability in receiving, registering, tracking, distributing, archiving, and retrieving project documentation


• Knowledge of quality standards, regulatory requirements, version control, and document security practices


• Ability to conduct audits and quality checks of document management systems and records


• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook


• Strong organizational skills and exceptional attention to detail


• Excellent communication and interpersonal skills with the ability to coordinate with project managers, engineers, contractors, and clients


• Ability to supervise, mentor, and train junior document control and administrative personnel


• Capability to generate reports, registers, and logs for progress meetings, management reviews, and audits

About Airswift:

Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.