Community Life Assistant

Livensa Living; Madrid; Presencial; EUR 28.000 - 36.000; Jornada completa

Descripción de la vacante

Livensa Living seeks a Community Life Assistant to support its community engagement program across Spain and Portugal. You will work with the Community Life Lead to deliver activities, events and resident experiences to brand standards in multiple buildings.

Responsibilities include planning calendars, coordinating logistics, traveling to sites, supporting local teams with briefs, managing documentation and data, and maintaining partnerships.

Formación

• Advanced English proficiency is required.
• Strong Excel and Google Sheets skills for data organization and reporting.
• Excellent organizational and communication abilities for cross- team collaboration.

Responsabilidades

• Plan and execute monthly activity calendars and community-building initiatives.
• Coordinate logistics, materials, suppliers, deliveries and on-site needs.
• Ensure activations meet Livensa branding and quality standards.
• Travel to buildings to support events or activations.
• Provide teams with briefs, materials and resources for smooth execution.
• Manage documentation, calendars, databases, reports and internal tools.
• Handle orders, invoices, stock control, shipments and material tracking.
• Prepare presentations and internal communications and operational guides.
• Assist with Community Life Survey data management and reporting.
• Coordinate workshops, samplings and partnerships with external providers.

Conocimientos

Advanced English

Excel & Google Sheets

Organizational skills

Communication skills

Willing to travel

Herramientas

Dynamics

Power BI

Canva

Microsoft Forms

Descripción del empleo

The Community Life Assistant plays a key role in supporting the execution of Livensa Living’s community engagement program across Spain and Portugal. Working closely with the Community Life Lead, this role ensures that all activities, events, campaigns and resident-experience initiatives are delivered consistently, efficiently and to Livensa’s brand standards.

This position combines operational coordination, logistics, administration and vendor support, helping bring our resident experience strategy to life across all buildings.

Key Responsibilities

• Support the planning and execution of monthly activity calendars and community-building initiatives.
• Coordinate logistics, materials, suppliers, deliveries and on-site operational needs.
• Ensure the correct activation of events and campaigns across all residences.
• Travel to buildings when required to support key events or activations.

Support to Local Site Teams

• Provide teams with activity briefings, instructions, materials and resources to guarantee smooth execution.
• Maintain regular communication with AMs and site teams to ensure consistency and alignment.
• Act as a point of contact for logistics, materials and day-to-day program operations.

Administrative & Operational Support

• Manage documentation, calendars, databases, reports and internal tools.
• Handle orders, invoices, stock control, shipments and tracking of materials.
• Prepare presentations, internal communications and operational guides.

Data & Survey Support

• Assist with the operational management of Community Life Survey, and other customer experience surveys.
• Organise and clean data for reporting purposes.
• Prepare basic participation and engagement reports for internal use.

Partnerships & External Providers

• Support the coordination of workshops, samplings, discounts and partnerships.
• Liaise with suppliers to ensure timely delivery of materials and activations.
• Maintain an updated record of partnerships and ongoing agreements.
• Manage stock of welcome kits, merchandising, seasonal gifts, materials of brand and event props.
• Coordinate production, storage and distribution of materials to all buildings in Spain and Portugal.
• Ensure all activations meet Livensa branding and quality standards.

• Advanced English proficiency, both written and spoken.
• Strong Excel and Google Sheets skills (tables, filters, basic formulas, data organisation).
• Digital competence, ideally with experience in systems such as Dynamics, Power BI, Canva, Microsoft forms…
• Willingness and availability to travel frequently across Spain and Portugal.
• Excellent organisational skills, attention to detail and ability to manage multiple tasks under tight deadlines.
• Strong communication skills and ability to work collaboratively with multiple teams.

Preferred Requirements (Non mandatory)

• Valid driving licence.
• Basic knowledge of Portuguese.
• Experience in operations, administration, event coordination or logistics.
• Proactivity and problem-solving
• Multitasking and time management
• Team collaboration
• Clear and professional communication
• High operational accuracy