OFFICE COORDINATOR

SanLucar Company; Puzol; Presencial; EUR 24.000 - 32.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexitime working system

Home office policy

Talent Growth program

Descripción de la vacante

SanLucar Company is hiring an Office Coordinator to run daily office operations, welcome visitors, coordinate internal communications, and manage service providers. You will handle supplies, bookings, and invoicing while tracking operational data and KPIs to optimize costs.

The role requires strong organizational skills, English and Spanish fluency, and the ability to work independently while collaborating with stakeholders across the business.

Formación

• Previous experience in Office Coordination or similar administrative roles.
• Proficiency with Microsoft 365 applications (Outlook, Teams, Excel, OneNote).
• Experience with SAP or Proactivanet is a plus.
• Fluency in English and Spanish.
• Strong organizational and multitasking abilities.
• A proactive, hands-on mindset with good problem-solving skills.

Responsabilidades

• Coordinate daily office operations and ensure smooth workplace services.
• Welcome visitors, manage access, and act as first point of contact for stakeholders.
• Support employees with office-related requests and coordinate internal communications.
• Manage office supplies, canteen services, meeting room bookings, and documentation.
• Coordinate with external service providers (cleaning, maintenance, vending, etc.).
• Monitor tickets and ensure timely incident resolution via SAP and other systems.
• Maintain and update operational data and reports.
• Monitor office KPIs and help identify cost-effective improvements.
• Anticipate workplace needs and support positive employee experience.

Conocimientos

Office coordination

Multitasking

Communication

Problem solving

Independent work

Herramientas

Microsoft 365

Outlook

Teams

Excel

OneNote

SAP

Proactivanet

Descripción del empleo

Join Our Team as Office Coordinator

At SanLucar, we're passionate about bringing the best natural products to people around the world. Behind every successful workplace is a well-organized and service-oriented environment, and that's where you come in.

Join Our Team as Office Coordinator

At SanLucar, we're passionate about bringing the best natural products to people around the world. Behind every successful workplace is a well-organized and service-oriented environment, and that's where you come in.

We're looking for an enthusiastic Office Coordinator to become the heart of our office operations, ensuring a smooth, welcoming, and efficient workplace experience for employees, visitors, and partners alike.

Your Role Highlights – Your Responsibilities

• You will coordinate daily office operations and ensure the smooth running of workplace services.
• You will welcome visitors, manage access control, and act as the first point of contact for external and internal stakeholders.
• You will support employees with office-related requests and coordinate internal communications.
• You will manage office supplies, canteen services, meeting room bookings, and documentation processes.
• You will coordinate and follow up with external service providers, including cleaning, maintenance, vending, and other facility-related suppliers.
• You will manage and monitor tickets through, ensuring timely resolution of incidents.
• You will support the management of orders, consumptions, and invoices through SAP and other internal systems.
• You will maintain and update operational data and reports.
• You will monitor office-related KPIs, helping to identify improvement opportunities and optimize costs and services.
• You will proactively anticipate workplace needs and contribute to a positive employee experience.

Become SanLucarian - What’s in for you?

• Feel comfortable leaving your suit behind! We don’t have a dress code
• You’ll find a dynamic and fast paced work environment with a lot of opportunities
• We are as colorful and diverse as our product range - we are more than 36 different nationalities & happy to add more diversity to our team
• Besides hard work, we also know how to celebrate when the moment comes - enjoy our Christmas party and after work events
• To hold our community together we regularly have the chance to participate in meetups & teambuilding activities
• We accompany every person not only during the OnBoarding but also in the future growth through trainings and our SanLucar Talent Growth program
• Our flexitime working system & home office policy support work life balance
• We care about our work environment so we can enjoy spacious offices as well as the canteen service at our roof top
• We offer competitive holiday and salary packages
• Enjoy further benefits like discounts on entertainment (movies, restaurants...), and further flexible retribution (ticket restaurant, kinder garden check, insurances, etc.)
• That’s just a few insights,

As diversity is part of our DNA, for sure it’s a crucial aspect regarding Talent Attraction. We respect equal opportunities and promote different mechanisms to totally avoid discrimination of any kind and to ensure that the selection processes are carried out exclusively according to merit and ability criteria, guaranteeing that all candidates receive the same treatment throughout the process and feel comfortable at any moment.

Requirements:

What You'll Bring Along

• Previous experience in Office Coordination, Office Management, Workplace Services, Reception, or a similar administrative role.
• Good knowledge of Microsoft 365 applications, especially Outlook, Teams, Excel, and OneNote.
• Experience working with SAP, Proactivanet, or similar systems would be considered a plus.
• Fluency in English and Spanish.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• A proactive and hands-on mindset with excellent problem-solving abilities.
• Strong communication and interpersonal skills, with a customer-oriented approach.
• Ability to work independently while collaborating effectively with different stakeholders.