Billing Technician

Fundació Hospital Universitari Vall d'Hebron - Institut de Recerca (VHIR); Barcelona; On-site; EUR 30,000 - 38,000; Full time

Benefits offered by this job

Flexible working hours

23 days of annual leave + 9 personal</

Meal vouchers

Health insurance

Transport benefits

Job summary

Fundació Hospital Universitari Vall d'Hebron Institut de Recerca -VHIR- seeks a dedicated Expenditure Administrator to handle financial administration, invoicing, and expense reimbursements. You will liaise with researchers and staff to ensure accurate financial records and timely processing within a collaborative biomedical research setting.

Required qualifications include a relevant advanced vocational diploma and at least two years in administration.

Qualifications

• Two years of administrative experience.
• Basic knowledge of clinical trial billing.
• Basic knowledge of accounting and taxation.
• Ability to manage high workload and communicate proactively with the team.
• Advanced vocational qualification in administration/finance (FPII or equivalent).

Responsibilities

• Expenditure management: support processing of expenditure transactions, matching invoices to purchase orders, processing expense claims and settlements.
• Account management and financial support: assist researchers in managing and monitoring accounts with accurate records.
• Coordination and communication: maintain regular communication with researchers, coordinators and stakeholders to respond to queries and ensure smooth processes.
• Monitoring and team support: monitor outstanding invoices, resolve discrepancies, assist management during high workload periods.

Skills

Administrative experience

Budgeting knowledge

Invoicing knowledge

Communication

Education

Advanced vocational qualification in administration/finance

Desirable: Economics or social sciences degree

Tools

Hipocrates ERP system

Fundanet ERP system

Job description

The Economic Management Unit is responsible for managing the financial procedures and transactions recorded in the organisation's financial management ERP system. The unit oversees the organisation's expenditure and income, ensuring that its financial statements present a true and fair view of the Foundation's assets and financial position.

The position is based within the Expenditure Department of the Economic Management Unit. The successful candidate will be responsible for the financial administration of various types of expenditure, including invoice processing and expense reimbursements. They will also liaise directly with research staff and other stakeholders involved in expenditure management.

Main responsibilities and duties:

• Expenditure management: Support the management and processing of expenditure transactions, including matching invoices to purchase orders, processing expense claims and settlements, and managing other expenditure-related charges.
• Account management and financial support: Assist researchers in managing and monitoring their accounts, ensuring that relevant financial information and supporting documentation are accurately recorded and kept up to date.
• Coordination and communication: Maintain regular communication with researchers, coordinators and other internal and external stakeholders to respond to queries, follow up on outstanding matters and ensure the smooth running of expenditure management processes.
• Monitoring and team support: Monitor outstanding invoices and other expenditure-related tasks, help resolve discrepancies and provide support to the management team, particularly during periods of high workload.

Education and qualifications:

Required:

• Advanced vocational qualification (FPII or equivalent) in administration, finance or a related field.
• Professional proficiency in Catalan, Spanish and English.

Desirable:

• A degree in Economics or another degree in a social science-related field.

Experience and knowledge:

Required:

• At least two years' experience in an administrative role.
• Basic knowledge of clinical trial billing.
• Basic knowledge of accounting and taxation.
• Ability to manage periods of high workload and communicate proactively with the rest of the team.

Desirable:

• Knowledge of the Hipocrates ERP system.
• Knowledge of the Fundanet ERP system.
• Previous professional experience at another CERCA research institution.

Labour conditions:

• Working hours: Full-time (37.5 hours per week).
• Starting date: As soon as possible.
• Gross annual salary: Remuneration will be determined by experience, skills and responsibilities and aligned with the Collective Agreement pay scale.
• Contract type: Open-ended contract linked to the project.

What can we offer?

• Incorporation into the Vall d'Hebron Research Institute (VHIR), a public sector institution that promotes and develops biomedical research, innovation and teaching at Vall d'Hebron University Hospital (HUVH), the largest hospital in Barcelona and the largest within the Catalan Institute of Health (ICS).
• A dynamic scientific environment of excellence, where cutting-edge biomedical projects are continuously developed.
• Continuous learning and career development pathways.
• Flexible working hours.
• 23 days of annual leave plus 9 personal days.
• Flexible remuneration programme, including meal vouchers, health insurance, transport and more.
• Corporate benefits platform, offering significant discounts on travel, culture, technology, gastronomy, sports and more.
• Healthy offering- Feel Good, Feel VHIR: VHIR's wellbeing programme offers a variety of activities to help staff thrive- physically, mentally, and socially. Through four pillars- Feel Well, Feel Connected, Feel Empowered, Feel Welcomed- it fosters health, growth, and community.

Deadline to apply: 05-11-2026

VHIR embraces Equality and Diversity. As reflected in our values we work toward ensuring inclusion and equal opportunity in recruitment, hiring, training, and management for all staff within the organisation, regardless of gender, civil status, family status, sexual orientation, gender identity and expression, religion, age, functional diversity or ethnicity.

Information on Personal Data Protection: Data Controller: Fundació Hospital Universitari Vall d'Hebron Institut de Recerca -VHIR-. Purpose: Personnel selection. Legal Basis: Your consent. Data retention period: One year. If you are selected, as long as the employment relationship is in force and legal responsibilities may arise. Data sharing: Does not occur, except for communications necessary to fulfill the purpose and those required by law to public and private bodies. Rights: You can access, rectify, delete, object to, and limit the processing of data, as well as request data portability where applicable, by contacting [e-mail]. More information can be found here: https://vhir.vallhebron.com/en/personal-data-protection
Data Protection Authority: APDCAT