Bilingual Facilities & Office Support — Madrid (3-Month)

Euro London; Madrid; Presencial; EUR 26.000 - 32.000; Jornada completa

Descripción de la vacante

Euro London in Madrid is seeking a Facilities Services Assistant on a 3-month contract. You will provide hands-on office support, from managing supplies to coordinating maintenance and liaising with building management.

Fluent Spanish and English, you will act as first point of contact for staff and visitors, organise catering and meetings, and assist with security administration and supplier invoices. The role is onsite in Madrid, Monday to Friday.

Formación

• 1–2 years' experience in office administration, facilities support, workplace services or hospitality.
• Fluency in Spanish and English.
• Strong organisational skills and the ability to manage multiple tasks and changing priorities.
• Excellent customer service skills and a professional, helpful attitude.
• Good attention to detail and a thorough, accurate approach.
• Requires the lifting of boxes and moving of furniture up to 40 lbs.

Responsabilidades

• Act as a first point of contact for employees and visitors regarding general office and facilities‑related queries.
• Order and maintain stock of office supplies, furniture, snacks and beverages.
• Organise catering for meetings, office events and clients, and assist with set‑up and clearing away.
• Ensure meeting rooms, kitchens, printers, copy areas and communal spaces are tidy, well stocked and ready for use.
• Monitor and coordinate maintenance and repair requests with building management, service providers and the internal IT team.
• Help coordinate contractors, service visits and preventive maintenance around the office calendar.
• Liaise with building management regarding facilities‑related matters and office notifications.
• Manage incoming and outgoing mail, packages, couriers and postage.
• Assist with office access cards, keys and other basic security administration.
• Check and process supplier invoices and assist with expense and company credit card reconciliations.
• Assist with workstations, furniture and equipment for new employees.
• Support office moves, changes to workspace and other facilities‑related projects as required.
• Provide general administrative support to the Senior Administrator and wider team.
• Assist with Firmwide projects and provide backup support to the wider European Business Services team when required.

Conocimientos

Fluent Spanish

Fluent English

Organisational skills

Customer service

Attention to detail

Team coordination

Descripción del empleo

Euro London in Madrid is seeking a Facilities Services Assistant on a 3-month contract. You will provide hands-on office support, from managing supplies to coordinating maintenance and liaising with building management.

Fluent Spanish and English, you will act as first point of contact for staff and visitors, organise catering and meetings, and assist with security administration and supplier invoices. The role is onsite in Madrid, Monday to Friday.