Facilities Services Assistant – 3-Month Contract

Euro London Appointments; Madrid; Presencial; EUR 26.000 - 32.000; Jornada completa

Descripción de la vacante

Euro London Appointments in Madrid is seeking a bilingual Spanish/English Facilities Services Assistant for a 3‑month contract. You will support day‑to‑day office operations, manage supplies, catering, and meeting rooms, and coordinate maintenance with building management and suppliers.

This hands-on, on‑site role suits an organized, service‑minded individual who can handle mail, access cards and basic security tasks while assisting with office moves and projects alongside the Senior

Formación

• 1–2 years' experience in office administration, facilities support, workplace services or in hospitality.
• Fluency in Spanish and English

Responsabilidades

• Act as a first point of contact for employees and visitors regarding general office and facilities‑related queries.
• Order and maintain stock of office supplies, furniture, snacks and beverages.
• Organise catering for meetings, office events and clients, and assist with set‑up and clearing away.
• Ensure meeting rooms, kitchens, printers, copy areas and communal spaces are tidy, well stocked and ready for use.
• Monitor and coordinate maintenance and repair requests with building management, service providers and the internal IT team.
• Help coordinate contractors, service visits and preventive maintenance around the office calendar.
• Liaise with building management regarding facilities‑related matters and office notifications.
• Manage incoming and outgoing mail, packages, couriers and postage.
• Assist with office access cards, keys and other basic security administration.
• Check and process supplier invoices and assist with expense and company credit card reconciliations.
• Assist with workstations, furniture and equipment for new employees.
• Support office moves, changes to workspace and other facilities‑related projects as required.
• Provide general administrative support to the Senior Administrator and wider team.
• Assist with Firmwide projects and provide backup support to the wider European Business Services team when required.

Conocimientos

Bilingual Spanish/English

Descripción del empleo

Facilities Services Assistant – Madrid | 3-Month Contract

Salary: €29,000 per annum, pro-rata for 3 months

Our client, a leading professional services company, is seeking a Bilingual Spanish / English Facilities Services Assistant to join their Madrid office on a 3-month contract.

Working closely with the Senior Administrator and wider European Business Services team, you will provide hands‑on support to ensure the office is well organised, welcoming and running smoothly on a day‑to‑day basis.

This is a practical, varied role suited to someone who enjoys being hands‑on, organised and service‑focused. You will support a wide range of office and facilities activities, from managing supplies, catering and meeting rooms to coordinating maintenance requests, mail and couriers.

There is some interaction with external suppliers and building management, but this is primarily an office support and facilities coordination role, rather than a senior facilities or office management position.

Key Responsibilities

• Act as a first point of contact for employees and visitors regarding general office and facilities‑related queries.
• Order and maintain stock of office supplies, furniture, snacks and beverages.
• Organise catering for meetings, office events and clients, and assist with set‑up and clearing away.
• Ensure meeting rooms, kitchens, printers, copy areas and communal spaces are tidy, well stocked and ready for use.
• Monitor and coordinate maintenance and repair requests with building management, service providers and the internal IT team.
• Help coordinate contractors, service visits and preventive maintenance around the office calendar.
• Liaise with building management regarding facilities‑related matters and office notifications.
• Manage incoming and outgoing mail, packages, couriers and postage.
• Assist with office access cards, keys and other basic security administration.
• Check and process supplier invoices and assist with expense and company credit card reconciliations.
• Assist with workstations, furniture and equipment for new employees.
• Support office moves, changes to workspace and other facilities‑related projects as required.
• Provide general administrative support to the Senior Administrator and wider team.
• Assist with Firmwide projects and provide backup support to the wider European Business Services team when required.

Profile Required

• 1–2 years' experience in office administration, facilities support, workplace services or in hospitality.
• Fluency in Spanish and English
• Strong organisational skills and the ability to manage multiple tasks and changing priorities.
• Excellent customer service skills and a professional, helpful attitude.
• Good attention to detail and a thorough, accurate approach.
• Requires the lifting of boxes and moving of furniture up to 40 lbs.

Location: Madrid, on‑site 5 days per week

Contract: 3 months

Salary: €29,000 per annum