Back Office Specialist (Export & Logistics)

Psittacus Catalonia SL; Sant Antoni de Vilamajor; On-site; EUR 28,000 - 36,000; Full time

Benefits offered by this job

Strategic back-office role

Cross-functional environment

Growth in pet food

Job summary

Psittacus Catalonia SL is seeking a detail-oriented logistics administrator to manage international export documents and coordinate shipments from the Catalonia area. This in-office role involves working closely with Sales, Administration, Finance and Operations to ensure smooth order processing and timely dispatch while maintaining strict regulatory compliance.

You will need professional proficiency in English and either Spanish or Catalan, with a focus on accuracy and cross-department

Qualifications

• Experience in export documentation, logistics coordination, or back-office administration.
• Professional proficiency in English and either Spanish or Catalan.
• Comfortable in a small company environment with high responsibility across departments.
• Independent, detail-oriented, and results-driven.
• Proximity to Barcelona area offices; in-office role (no remote).

Responsibilities

• Prepare and verify international export documents (invoices, packing lists, origin certificates, customs forms, health certificates).
• Coordinate international shipping with freight forwarders and carriers to ensure timely dispatch.
• Collaborate with Sales, Admin, Finance and Ops to streamline order processing.
• Monitor shipment status and maintain tracking while ensuring compliance with destination regulations.
• Provide back-office support and assist with customer inquiries related to logistics.

Skills

Export docs

Logistics coordination

Back-office admin

Job description

Key responsibilities/tasks:

• Prepare, manage, and verify international export and trade documentation (invoices, packing lists, origin certificates, customs forms, and health certificates).


• Coordinate international shipping operations, liaising directly with freight forwarders, carriers, and the operations department to ensure timely dispatch and delivery.


• Work together closely with Sales, Administration, Finance, and Operations to streamline order processing and ensure smooth cross-departmental workflows.


• Monitor export shipment status, maintain accurate tracking records, and ensure strict compliance with destination country import/export regulations.


• Provide back-office administrative support and assist in resolving logistics or documentation related customer inquiries.

What we offer:

• A strategic, stable back-office role in a growing international company


• A collaborative, multi-departmental working environment with direct cross-functional exposure


• Opportunities for professional growth in the pet food sector


• Remuneration package according to your competences and obtained results

Profile and requirements:

• Experience in export documentation, logistics coordination, or back-office administration


• Professional proficiency in both English & either Spanish or Catalan is a must


• Comfortable working in a small company environment with high responsibility across different departments


• Independent, detail-oriented, and results driven


• Proximity to our offices in Catalonia (area of Barcelona) — In-office role (no remote or hybrid work)