AST and Programs Support - Apprentice

I00475 General Electric Healthcare Espana, SA; Madrid; Hybrid; EUR 28,000 - 36,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

GE HealthCare in Madrid is seeking an AST Specialist to lead Aggregate Spend Tool processes and provide administrative, marketing, and commercial support for HCP interactions. You will ensure tasks are tracked, validated, and approved in line with company rules, regulatory requirements, and compliance.

You will coordinate across multiple platforms, manage PO approvals, and liaise with COE and TOs to resolve queries, ensuring seamless, compliant execution of customer and third‑party programs.

Qualifications

• Spain-based candidates must have finished their degree or equivalent in the last 3 years.
• Bachelor's Degree in Business Management or related field is required.
• Strong organizational and time-management skills with attention to detail.

Responsibilities

• Manage and process interaction requests via the AST platform.
• Prepare and complete all required documentation, including contracts and invitation letters.
• Upload relevant documents to designated platforms accurately and timely.
• Monitor request progress to prevent delays and manage cost control.
• Oversee PO approvals using the Agora tool.
• Coordinate signature collection from Transaction Owners.
• Liaise between TOs and COE to resolve queries and ensure approvals.
• Submit approved requests to the travel agency with full information.
• Track balances and collaborate with Accounts Payable to resolve invoices.
• Forward invoices to AP when payments are to entities other than travel agency.
• Manage supplier registration and onboarding in the SOAR tool.

Skills

Organization

Time management

Communication

Stakeholder Mgmt

Education

Bachelor's Degree in Business Management or related

Tools

AST

Agora

SOAR

Salesforce

Job description

Job Description Summary

AST specialist to lead and drive Aggregate Spend Tool and processes associated providing execution and support for administrative, marketing and commercial support HCP interactions in compliance with processes and regulations. Specialist needs to execute full cycle of tasks to ensure Customer and 3rd Party programs related activities are properly tracked, validated and approved in compliance with company rules. The AST Support Specialist plays a critical role in ensuring the smooth execution of interactions processed through the Aggregate Spend Tool (AST). This position supports compliance, operational efficiency, and stakeholder coordination across multiple platforms and teams. The AST Specialist is essential to provide comprehensive administrative, marketing, and commercial support, ensuring seamless and compliant interactions between AST execution of interactions processed through the Aggregate Spend Tool (AST). This role is responsible for executing the full cycle of tasks required to manage Customer and Third-Party program activities, including tracking, validation, and approval, in strict adherence to company policies, compliance and regulatory requirements. The position is critical to maintaining operational excellence within HCS, enabling the team to drive initiatives efficiently and without disruption to the business. By focusing on compliance and process integrity, the AST Specialist ensures that all engagements are properly documented and aligned with internal standards, thereby mitigating risk and supporting strategic objectives.

Job Description Key Responsibilities

• Manage and process various interaction requests via the AST platform.
• Prepare and complete all required documentation, including contracts and invitation letters.
• Upload relevant documents to the designated platforms in a timely and accurate manner.
• Monitor request progress to prevent delays and manage cost control.
• Oversee Purchase Order (PO) approvals using the Agora tool.
• Coordinate signature collection from Transaction Owners (TOs).
• Serve as a liaison between TOs and the Center of Excellence (COE) to resolve queries and ensure transaction approval.
• Submit approved requests to the travel agency with complete processing information.
• Track outstanding balances and collaborate with Accounts Payable (AP) to resolve invoices.
• Forward invoices to AP when payments are made to entities other than the travel agency.
• Manage supplier registration and onboarding in the SOAR tool.

Required Skills & Qualifications

• IMPORTANT: Spain based candidates must have finished their degree/vocational training or equivalent in the last 3 years and they must not have had this type of contract previously - The length of this contract is up to 12 months.
• Bachelor's Degree in Business Management or related.
• Strong organizational and time-management skills.
• Ability to meet deadlines and activate teams to execute requirements Attention to detail and ability to manage multiple tasks simultaneously.
• Excellent communication and stakeholder management abilities.
• Familiarity with tools such as AST, Agora, SOAR, and Salesforce (SFDC) is a plus.
• Experience in administrative support, finance operations, or compliance-related roles preferred.

Inclusion and Diversity

GE HealthCare is an Equal Opportunity Employer where inclusion matters. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Behaviours

We expect all employees to live and breathe our behaviors: to act with humility and build trust; lead with transparency; deliver with focus, and drive ownership - always with unyielding integrity.

Total Rewards

Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you'd expect from an organization with global strength and scale, and you'll be surrounded by career opportunities in a culture that fosters care, collaboration, and support.

#LI-Hybrid #LI-AV1

Additional Information

Relocation Assistance Provided: No At GE HealthCare, we see possibilities through innovation. We're partnering with our customers to fulfill healthcare's greatest potential through groundbreaking medical technology, intelligent devices, and care solutions. Better tools enabling better patient care. Together, we are not only building a healthier future but living our purpose to create a world where healthcare has no limits.