Associate, Corporate Secretarial & Legal Ops (Funds)

Permira; Madrid; On-site; EUR 65,000 - 95,000; Full time

Job summary

Permira is seeking a company secretarial / legal operations professional to join its Madrid fund operations team. The role supports governance, legal and corporate administration across private credit and private equity fund structures and SPVs. A permanent, on-site role based in Madrid.

Key responsibilities include overseeing administrators, preparing governance documentation, and coordinating closings. Requires 5–8 years of relevant experience, a law qualification, and fluency in English.

Qualifications

• Strong academic background with a law qualification.
• 5–8 years of relevant experience with an asset manager or service provider administering AIFs structures.
• Good understanding of Luxembourg laws and regulations for Alternative Investment fund structures (AIFMD, AML/KYC).
• Fluent in English.

Responsibilities

• Oversee third-party administrators for funds and SPVs; ensure output quality.
• Support Directors on legal and governance matters; prepare and review documents; attend board meetings.
• Coordinate closing and signing processes with deal teams and external lawyers.
• Draft and review board/shareholder meeting minutes; ensure accuracy of minutes.
• Maintain corporate instruments and share registers; keep records up to date.
• Coordinate incorporation and liquidation of fund structures with lawyers and notaries.
• Manage ongoing KYC requests and support governance projects.

Skills

Excellent organisational skills

Fluent English

Team-working skills

Relationship-building

Attention to detail

Cross-office collaboration

Education

Law qualification

Job description

Permira is seeking a company secretarial / legal operations professional to join its Madrid fund operations team. The role supports governance, legal and corporate administration across private credit and private equity fund structures and SPVs. A permanent, on-site role based in Madrid.

Key responsibilities include overseeing administrators, preparing governance documentation, and coordinating closings. Requires 5–8 years of relevant experience, a law qualification, and fluency in English.