Associate, Corporate Secretarial/ Legal Operations

Permira; Madrid; On-site; EUR 65,000 - 95,000; Full time

Job summary

Permira is seeking a company secretarial / legal operations professional to join its Madrid fund operations team. The role supports governance, legal and corporate administration across private credit and private equity fund structures and SPVs. A permanent, on-site role based in Madrid.

Key responsibilities include overseeing administrators, preparing governance documentation, and coordinating closings. Requires 5–8 years of relevant experience, a law qualification, and fluency in English.

Qualifications

• Strong academic background with a law qualification.
• 5–8 years of relevant experience with an asset manager or service provider administering AIFs structures.
• Good understanding of Luxembourg laws and regulations for Alternative Investment fund structures (AIFMD, AML/KYC).
• Fluent in English.

Responsibilities

• Oversee third-party administrators for funds and SPVs; ensure output quality.
• Support Directors on legal and governance matters; prepare and review documents; attend board meetings.
• Coordinate closing and signing processes with deal teams and external lawyers.
• Draft and review board/shareholder meeting minutes; ensure accuracy of minutes.
• Maintain corporate instruments and share registers; keep records up to date.
• Coordinate incorporation and liquidation of fund structures with lawyers and notaries.
• Manage ongoing KYC requests and support governance projects.

Skills

Excellent organisational skills

Fluent English

Team-working skills

Relationship-building

Attention to detail

Cross-office collaboration

Education

Law qualification

Job description

About Permira

Permira is a global investment firm that backs successful businesses with growth ambitions. Founded in 1985, the firm advises funds across two core asset classes, private equity and credit, with total committed capital of approximately €89bn. The Permira private equity funds make both buyout and growth equity investments in four key sectors: Technology, Consumer, Healthcare and Services. The Permira credit funds support businesses with flexible financing solutions across Direct Lending, Strategic Opportunities and CLO Management. Established in 2007, the firm advises investment funds and products which have provided approximately €25 billion of debt capital to over 300 businesses.

Permira is seeking a company secretarial / legal operations professional to join its Madrid fund operations team, supporting the governance, legal and corporate administration of our private credit and private equity fund structures and SPVs. A permanent role supporting the continued growth of the business.

Key Responsibilities

• Oversee third-party administrators across secretarial, legal and regulatory functions for funds and SPVs, ensuring consistency and quality of output
• Support the Directors on legal and governance matters across Permira vehicles, including upholding good governance standards, preparing, reviewing and executing legal documentation, and attending board meetings
• Coordinate closing and signing processes, liaising closely with deal teams and external legal advisors to ensure timely execution
• Draft board and shareholder meeting minutes, and review minutes prepared by administrators for accuracy and completeness
• Review and maintain corporate instruments and share registers, ensuring records are accurate and up to date
• Coordinate the incorporation and liquidation of fund structures, liaising with lawyers, banks and notaries throughout the process
• Manage ongoing KYC requests in line with internal procedures and regulatory requirements Support ad hoc governance and corporate secretarial projects as needed

Desired Experience / Background

• Strong academic background, ideally with successful completion of a Law qualification
• 5–8 years of relevant experience with an asset manager or service provider administering AIFs structures
• Good understanding of Luxembourg laws and regulations applicable to Alternative Investment fund structures (commercial laws, AIFMD, AML/KYC, etc.)
• Fluent and able to work in English
• Excellent organisational skills, with the ability to manage multiple tasks simultaneously across a variety of products and workstreams
• Highly personable, with the ability to influence and build relationships at all levels
• Excellent team-working skills; the role involves extensive interaction with both operational and investment professionals globally
• Attention to detail and the ability to interpret and explain data
• An interest in the dynamics of alternative asset management, complemented by a broad understanding of capital markets and investment concepts
• Comfortable working within an international environment involving cross-office collaboration

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