Administrative Support

Essity; Tarragona; On-site; EUR 24,000 - 34,000; Full time

Benefits offered by this job

Flexible schedule

Medical insurance

Canteen

Job summary

Essity in Tarragona, Spain seeks an experienced administrative professional with technical office drafting experience. You will support the Line Manager and management teams with organizational tasks, calendar coordination, and document preparation, while creating CAD drawings and maintaining BOMs for Infrastructure projects.

Your role requires strong MS Office skills, excellent communication, and the ability to handle sensitive data. Local language is essential; English is a plus.

Qualifications

• Experience in administrative roles and as technical office draftsman.
• Strong MS Office 365, Excel and presentation skills.

Responsibilities

• Support line manager in organizational and administrative tasks.
• Proactively manage calendars, meetings, and team activities.
• Prepare documents and presentations; respond to inquiries; distribute meeting minutes.
• Organize business trips, travel arrangements, and cost reports.
• Process invoices and book meeting rooms.
• Create and follow up purchase requisitions and goods receipts via SAP.
• Create and maintain technical drawings for Infrastructure and Projects; CAD design 2D; BOMs.
• Collaborate with engineers and production teams to ensure design feasibility.
• Manage PPEs, absences and trainings for Infrastructure and Projects staff.

Skills

MS Office 365

Interpersonal skills

Communication

Organizational skills

Analytical skills

Data handling

Tools

AutoCAD 2D

SAP

Job description

About The Role

Support Line Manager and/or (Local) Management Teams by being accountable for administrative tasks such as the procurement process, area personnel training management, technical office management among other.

We’re looking for people who embody our values, aren’t afraid to challenge, innovate, experiment, and move at a fast pace. We’re always looking for ways to improve our products and ourselves. If this is you, we’d love to talk.

What You Will Do

• Support line manager in organizational and administrative tasks
• Pro-actively manage and organize calendars, meetings, appointments and (team) activities internally and, if applicable, externally
• Prepare documents and presentation material; respond to incoming correspondence, inquiries, and calls. Take and distribute meeting minutes.
• Organize business trips, incl. transportation and accommodation in the most cost-effective way; may be responsible to create travel expense reports.
• Execute various administrative activities e.g. booking of meeting rooms, processing of invoices etc.
• Create and follow-up purchase requisitions and goods receipt using SAP
• Create and maintain technical drawings for Infrastructure and Projects area
  • CAD Design & Modeling: Creating 2D drawings of components, machinery, or building structures.
  • Documentation: Preparing technical reports, assembly plans, and detailed BOMs (Bills of Materials).
  • Revisions: Updating existing drawings based on new technical data, site changes, or engineering revisions.
  • Collaboration: Working with engineers and production teams to ensure design feasibility.
• Manage PPEs, absences and trainings for all Infrastructure and Projects area employees.

Who You Are

• Previous experience in an administrative role and as technical office draftsman
• Very good interpersonal and verbal & written communicational skills
• Excellent MS Office 365 skills
• Wide AutoCAD 2D experience
• Good organizational and analytical skills
• Ability to handle sensitive data
• Local Language is a must, English language skills are preferred

What We Can Offer You

• Flexible schedule.
• Medical insurance.
• Canteen.

Our purpose, Breaking Barriers to Well-Being, provides meaning to everything we do. Join us to improve well-being for people and drive positive change for society and the environment. At Essity, you'll feel valued, empowered to grow, and challenged to achieve business results in a collaborative and open atmosphere. Innovate for Good | Excel Together | Be You with Us.

Essity is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, age, physical or mental disability, pregnancy, sexual orientation. We seek to recruit, develop and retain the most talented people from a diverse candidate pool.

Application End Date: 03 nov 2026