Order Management Specialist

GEA Group; Granollers; Hybrid; EUR 28,000 - 38,000; Full time

Benefits offered by this job

Private health insurance

Employee Assistance Program

Hybrid working model

23 days vacation per year

Collaborative work environment

Internal training & development

Job summary

GEA Group in Spain is seeking an Order Manager to coordinate back‑office activities, handle customer requests, quotations, orders and invoicing. You will distribute workload across the department, manage service requests, and track deliveries in collaboration with Supply Chain & Logistics.

The role requires strong administration skills, bilingual communication in Spanish and English, and a proactive, results‑driven mindset. Hybrid work available.

Qualifications

• Studies in Administration & Finance.
• Minimum 1–2 years of experience in a back‑office department (Order Manager role).
• Training, knowledge and experience in administration.
• Experience as part of a project‑management team is valuable.
• Leadership personality experienced in leading high‑performance production organizations.
• Ability to communicate with all levels within the organization.

Responsibilities

• Answer phone calls and manage customer requests, distributing calls to the appropriate team.
• Distribute requests from the shared customer service inbox to colleagues in the department.
• Manage quotations: receive requests, create quotations, follow up on acceptance and act on superior instructions.
• Order Management: create sales orders, purchase goods for the central warehouse and follow up on delivery.
• Coordinate order delivery tracking with Supply Chain & Logistics.
• Administrative management of service requests: register requests in the system, assign initial date and technician based on availability and area geographic.
• Invoicing of services: produce proforma and final invoices after verifying documentation and data; track and receipt of orders for billing; issue credit notes in compliance with approval guidelines.
• Manage maintenance contracts: register contract info, control intervention dates, update materials list during term; bill accordingly.
• Manage incidents that arise during each phase of the “order to cash” process until resolution.
• Travel management for technicians and other colleagues.

Skills

Spanish (Native)

English (Advanced)

Portuguese (Asset)

Communication skills

Project management experience

Leadership

Education

Administration & Finance studies

Job description

Your responsibilities and tasks

• Answer phone calls and manage customer requests, distributing calls to the appropriate team if needed. Receive customer requests via email and manage them.
• Distribute requests from the shared customer service inbox to colleagues in the department.
• Manage quotations: receive requests, create quotations, follow up on acceptance and act on superior instructions.
• Order Management: create sales orders, purchase goods for the central warehouse and follow up on delivery.
• Coordinate order delivery tracking with Supply Chain & Logistics.
• Administrative management of service requests: register requests in the system, assign initial date and technician based on availability and area geographic.
• Invoicing of services: produce proforma and final invoices after verifying documentation and data; track and receipt of orders for billing; issue credit notes in compliance with approval guidelines.
• Manage maintenance contracts: register contract info, control intervention dates, update materials list during term; bill accordingly.
• Manage incidents that arise during each phase of the “order to cash” process until resolution.
• Travel management for technicians and other colleagues.

Your profile and qualifications

• Studies in Administration & Finance.
• Minimum 1–2 years of experience in a back‑office department (Order Manager role).
• Training, knowledge and experience in administration.
• Experience as part of a project‑management team is valuable.
• Leadership personality experienced in leading high‑performance production organizations.
• Spanish (Native).
• English (Advanced); Portuguese would be an asset.
• High performance and result orientation.
• Convincing personality capable of pushing for results despite resistance.
• Ability to communicate with all levels within the organization.

We offer

• Attractive compensation package aligned with experience and responsibilities.
• Private health insurance plan.
• Employee Assistance Program.
• Flexible working hours and a hybrid working model (up to two days per week remote).
• 23 days of vacation per year.
• Great work environment as part of a collaborative team.
• Continuous internal training and career development opportunities, both nationally and internationally.
• Opportunity to join a company recognized as a Top Employer 2026.

GEA is an equal opportunity employer. Applicants will therefore receive consideration for employment without regard to age, sex, race, color, religion, world view, national origin, genetics, disability, gender identity, marital status, sexual orientation, veteran status or any other protected characteristic required by applicable law. Applicants with disabilities are welcome and will be given special consideration if they are equally qualified.