Administrative Specialist

CHERY; Barcelona; On-site; EUR 35,000 - 50,000; Full time

Job summary

OMODA Motors in Barcelona is seeking an experienced Office & Administration Coordinator to manage day-to-day operations on site at our Cornella office. You will oversee facilities, procurement, vendor coordination, and travel arrangements, ensuring compliance and smooth functioning.

Candidates should have a Bachelor's degree in Business Administration and at least 3 years in administrative roles, with strong organizational, communication, and negotiation skills in a multicultural environment.

Qualifications

• Bachelor's degree or higher in Business Administration or a related field.
• Minimum 3 years of experience in administrative operations, office management, or similar roles.
• Strong knowledge of office administration, procurement, vendor coordination, and facilities management.
• Experience coordinating corporate travel and handling administrative documentation.
• Familiarity with invoice verification, supplier management, and compliance procedures.
• Excellent organizational, planning, and time-management skills with attention to detail.
• Strong communication, interpersonal, negotiation, and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced, multicultural environment.

Responsibilities

• Manage daily administrative and office operations to ensure smooth workplace functioning.
• Coordinate office management activities, facilities maintenance, supplies, and external service providers.
• Support procurement processes including supplier sourcing, quotations, purchase orders, and delivery follow-up.
• Coordinate vendor relationships to ensure service quality and compliance with company requirements.
• Manage administrative contracts and documentation with accurate record-keeping.
• Organize corporate travel arrangements for employees and visitors (flights, accommodation, transport).
• Assist with organizing corporate meetings and events, including logistics and prep.
• Verify invoices and support payment processes with the Finance team.
• Assist the Administration Department with additional tasks and projects as required.

Skills

Organizational skills

Vendor coordination

Negotiation

Communication

Time management

Education

Bachelor's degree in Business Administration

Job description

OMODA Motors, part of the Chery Group, is an international automotive brand expanding in Europe. Our European headquarters is in Barcelona, leading the brand’s development across the region.

This position is based fully on-site (no remote) at our Barcelona office (Cornella).

Why join us?

• Join the European headquarters of a fast-growing international automotive brand.
• Gain hands-on experience in corporate administration, office management, and procurement operations.
• Work in a professional, multicultural business environment.
• Collaborate with different departments and external service providers across the organization.
• Develop your skills in vendor management, administrative coordination, and operational efficiency.
• Contribute to the smooth operation of our European headquarters.
• Long-term development opportunities within a global automotive group.
• Manage daily administrative and office operations, ensuring smooth workplace functioning and providing general administrative support.
• Coordinate office management activities, including facilities maintenance, office supplies, and external service providers.
• Support procurement processes, including supplier sourcing, quotation comparisons, purchase orders, and delivery follow-up.
• Coordinate vendor relationships, ensuring service quality and compliance with company requirements.
• Manage administrative contracts and documentation, ensuring accurate record-keeping and compliance with internal procedures.
• Organize corporate travel arrangements for employees and visitors, including flights, accommodation, and transportation.
• Support the organization of corporate meetings and events, including logistical coordination and administrative preparation.
• Verify invoices and support payment processes in coordination with the Finance team.
• Support administrative compliance activities in accordance with internal policies and local regulations.
• Assist the Administration Department with additional administrative tasks and projects as required.
• Bachelor's degree or above in Business Administration or a related field.
• Minimum 3 years of experience in administrative operations, office management, or similar roles.
• Good knowledge of office administration, procurement processes, vendor coordination, and facilities management.
• Experience coordinating corporate travel arrangements and handling administrative documentation.
• Familiarity with invoice verification, supplier management, and administrative compliance procedures.
• Excellent organizational, planning, and time-management skills, with strong attention to detail.
• Strong communication, interpersonal, negotiation, and problem-solving skills.
• Ability to manage multiple priorities and work effectively in a fast-paced, multicultural environment.