On-Site Administrative & Procurement Specialist - Barcelona

CHERY; Barcelona; On-site; EUR 35,000 - 50,000; Full time

Job summary

OMODA Motors in Barcelona is seeking an experienced Office & Administration Coordinator to manage day-to-day operations on site at our Cornella office. You will oversee facilities, procurement, vendor coordination, and travel arrangements, ensuring compliance and smooth functioning.

Candidates should have a Bachelor's degree in Business Administration and at least 3 years in administrative roles, with strong organizational, communication, and negotiation skills in a multicultural environment.

Qualifications

• Bachelor's degree or higher in Business Administration or a related field.
• Minimum 3 years of experience in administrative operations, office management, or similar roles.
• Strong knowledge of office administration, procurement, vendor coordination, and facilities management.
• Experience coordinating corporate travel and handling administrative documentation.
• Familiarity with invoice verification, supplier management, and compliance procedures.
• Excellent organizational, planning, and time-management skills with attention to detail.
• Strong communication, interpersonal, negotiation, and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced, multicultural environment.

Responsibilities

• Manage daily administrative and office operations to ensure smooth workplace functioning.
• Coordinate office management activities, facilities maintenance, supplies, and external service providers.
• Support procurement processes including supplier sourcing, quotations, purchase orders, and delivery follow-up.
• Coordinate vendor relationships to ensure service quality and compliance with company requirements.
• Manage administrative contracts and documentation with accurate record-keeping.
• Organize corporate travel arrangements for employees and visitors (flights, accommodation, transport).
• Assist with organizing corporate meetings and events, including logistics and prep.
• Verify invoices and support payment processes with the Finance team.
• Assist the Administration Department with additional tasks and projects as required.

Skills

Organizational skills

Vendor coordination

Negotiation

Communication

Time management

Education

Bachelor's degree in Business Administration

Job description

OMODA Motors in Barcelona is seeking an experienced Office & Administration Coordinator to manage day-to-day operations on site at our Cornella office. You will oversee facilities, procurement, vendor coordination, and travel arrangements, ensuring compliance and smooth functioning.

Candidates should have a Bachelor's degree in Business Administration and at least 3 years in administrative roles, with strong organizational, communication, and negotiation skills in a multicultural environment.