Administrative Assistant with French

Tokio Marine Europe S.A. (TME); Barcelona; Vor Ort; EUR 24.000 - 32.000; Vollzeit

Zusammenfassung

Tokio Marine HCC – A&H Group in Barcelona is seeking an Administrative Assistant to support the Front Office and underwriting teams. You will handle travel, expenses, documentation, and client dossiers, ensuring accuracy across policy systems.

The role requires languages (French, English, Spanish) with German as a plus, and expert-level skills in Word and Excel, plus strong PC and internet research abilities.

Qualifikationen

• Experience in an administrative position.
• Administration-related degree.
• Fluent in French, English, and Spanish.
• German is a plus.
• Word and Excel (expert level).
• Good PC and internet research skills.

Aufgaben

• Arranging business trips through our external travel agency.
• Preparing and submitting employees’ expense reports.
• Covering reception (occasionally).
• Assisting the underwriters of your region in entering insurance policy details in the policy administrative system.
• Reviewing / manually preparing invoices and following up on overdue and incorrect payments.
• Issuing policy documentation.
• Creating and maintaining the client’s folder.
• Maintaining the policy administrative system up to date.
• Ensuring legal and compliance requirements are fulfilled in the policy documentation and policy administrative system.
• Participating in optimizing the operational processes as required.

Kenntnisse

Administrative experience

French language

English language

Spanish language

German language

Excel

Word

Internet research

Ausbildung

Administration-related degree

Tools

Excel

Word

Internet research

Jobbeschreibung

About Tokio Marine : Tokio Marine HCC (TMHCC) is a leading specialty insurance group with offices in the United States, the United Kingdom, Europe, Ireland, and other exciting locations. With the strength and stability that comes from being a member of the Tokio Marine group, and more than forty years of growth, profitability, and stability, we offer important insurance products that most people don’t even know exist. Just as we invest in our company, we invest in our employees’ careers. We provide our employees a collaborative and rewarding environment within which to gain the knowledge, skills, and experience that lead to a rewarding career. Our products allow our customers to take on opportunities with confidence. In turn, our competitive salaries, attractive benefits, and potential for career growth allow you to take on opportunities with confidence.

Description: As an Administrative Assistant based in our Barcelona Office, you will be part of a dynamic, international team of professionals focused on assisting employees in our Front Office (Underwriting Department). You will directly report to the Financial Lines Administrative Centre Manager and perform administrative tasks, as well as support the team’s business development goals. You will be key to building profitable relationships with brokers and insureds, and your role will fully support and align with the company’s objectives and standards.

Main responsibilities

• Arranging business trips through our external travel agency
• Preparing and submitting employees’ expense reports
• Covering reception (occasionally)
• Assisting the underwriters of your region in:
• Entering insurance policy details in the policy administrative system
• Reviewing / manually preparing invoices and following up on overdue and incorrect payments
• Issuing policy documentation
• Creating and maintaining the client’s folder
• Maintaining the policy administrative system up to date
• Ensuring legal and compliance requirements are fulfilled in the policy documentation and policy administrative system
• Participating in optimizing the operational processes as required

Challenges

• Dealing with a broad spectrum of cognitive tasks in a time-sensitive environment
• Managing multiple policy administrative systems and databases
• Learning many procedures and following them accurately

Requirements

• Experience in an administrative position
• Administration-related degree
• Fluent in French, English, and Spanish.
• German is a plus
• Word and Excel (expert level)
• Good PC and internet research skills

Your success is our priority. In a world that is rapidly changing, TMHCC enables you to take on opportunities with confidence. At Tokio Marine HCC, we pride ourselves on hiring the smartest, most conscientious people, who want to make a difference no matter their background. And then we give them the support and trust they need. We’re always looking for curious, creative transformative thinkers who want to change the status quo and have a passion for doing the right thing. If this is you, then we want you on our team.