Trilingual Administrative Assistant - French, English, Spanish

Tokio Marine Europe S.A. (TME); Barcelona; On-site; EUR 24,000 - 32,000; Full time

Job summary

Tokio Marine HCC – A&H Group in Barcelona is seeking an Administrative Assistant to support the Front Office and underwriting teams. You will handle travel, expenses, documentation, and client dossiers, ensuring accuracy across policy systems.

The role requires languages (French, English, Spanish) with German as a plus, and expert-level skills in Word and Excel, plus strong PC and internet research abilities.

Qualifications

• Experience in an administrative position.
• Administration-related degree.
• Fluent in French, English, and Spanish.
• German is a plus.
• Word and Excel (expert level).
• Good PC and internet research skills.

Responsibilities

• Arranging business trips through our external travel agency.
• Preparing and submitting employees’ expense reports.
• Covering reception (occasionally).
• Assisting the underwriters of your region in entering insurance policy details in the policy administrative system.
• Reviewing / manually preparing invoices and following up on overdue and incorrect payments.
• Issuing policy documentation.
• Creating and maintaining the client’s folder.
• Maintaining the policy administrative system up to date.
• Ensuring legal and compliance requirements are fulfilled in the policy documentation and policy administrative system.
• Participating in optimizing the operational processes as required.

Skills

Administrative experience

French language

English language

Spanish language

German language

Excel

Word

Internet research

Education

Administration-related degree

Tools

Excel

Word

Internet research

Job description

Tokio Marine HCC – A&H Group in Barcelona is seeking an Administrative Assistant to support the Front Office and underwriting teams. You will handle travel, expenses, documentation, and client dossiers, ensuring accuracy across policy systems.

The role requires languages (French, English, Spanish) with German as a plus, and expert-level skills in Word and Excel, plus strong PC and internet research abilities.