Administrative Assistant

Abion AB; Madrid; On-site; EUR 15,000 - 23,000; Part time

Job summary

Abion AB is seeking an Administrative Assistant to provide efficient support across the business. The role emphasizes organization, proactive teamwork and accurate record-keeping in a fast-paced environment.

The successful candidate will coordinate meetings, manage correspondence, handle travel arrangements and assist with onboarding and events, while maintaining confidentiality and delivering high-quality work.

Qualifications

• Previous experience in an administrative role is desirable.
• Excellent organisational skills and attention to detail.
• Ability to manage competing priorities and meet deadlines.
• Clear and professional written and verbal English communication.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Confident with digital tools and office management systems.

Responsibilities

• Provide general administrative and clerical support to the team.
• Manage calendars, schedule meetings and coordinate appointments.
• Prepare documents, presentations, reports and correspondence.
• Maintain records and databases, both electronic and paper.
• Handle inquiries and direct requests to colleagues.
• Coordinate travel and meeting logistics.
• Assist with onboarding and internal events.
• Support basic invoicing, POs and financial admin.
• Maintain confidentiality and handle sensitive information.
• Contribute to process improvements and efficient workflows.

Skills

Organisational skills

Attention to detail

English proficiency

MS Office

Communication skills

Independent working

Tools

Outlook

Word

Excel

Job description

Welcome to an exciting opportunity to join our team as an Administrative Assistant. We are seeking a motivated, organised and collaborative person to provide efficient administrative support across the business. If you are detail-oriented, proactive and confident managing competing priorities, we encourage you to apply.

About the Role

The Administrative Assistant will provide essential day-to-day support to colleagues, helping to ensure that office operations run smoothly and efficiently. The role will include coordinating meetings, managing correspondence, maintaining records and assisting with a range of administrative and organisational tasks.

The successful candidate will work closely with colleagues across the business and communicate with clients, suppliers and other stakeholders in a professional manner. This role is ideal for someone who enjoys working in a fast-paced environment, takes pride in delivering high-quality work and is keen to develop their administrative skills. Please MIND that this is a part-time job with 5h work day.

Key Responsibilities

• Provide general administrative and clerical support to the team

• Manage calendars, schedule meetings and coordinate appointments

• Prepare documents, presentations, reports and correspondence

• Maintain accurate electronic and paper records, files and databases

• Handle incoming enquiries and direct requests to the appropriate colleagues

• Arrange travel, meeting rooms and other logistical requirements as needed

• Support invoice processing, purchase orders and other basic financial administration

• Monitor office supplies and coordinate orders with suppliers

• Assist with onboarding, internal events and other business administration activities

• Maintain confidentiality and handle sensitive information with care

• Contribute to process improvements and help ensure efficient administrative workflows

What We're Looking For

• Previous experience in an administrative assistant, office assistant, team assistant or similar role is desirable

• Excellent organisational skills and strong attention to detail

• Ability to manage competing priorities and meet deadlines

• Clear and professional written and verbal communication skills in English

• Proficiency in Microsoft Office applications, including Outlook, Word and Excel

• Confident using digital tools, databases and office management systems

• Proactive approach with the ability to work independently and as part of a team

• Professional, reliable and adaptable attitude

• Discretion and the ability to handle confidential information appropriately

• Willingness to learn and contribute to continuous improvement

Why Choose Us?

Join a supportive and collaborative organisation where your contribution will make a meaningful difference to the smooth running of the business. You will work alongside experienced colleagues, gain exposure to a broad range of administrative activities and have opportunities to develop your skills.

We value professionalism, teamwork and a positive working environment. Our approach encourages learning, open communication and a healthy work-life balance.

We are an equal opportunity employer and welcome applications from individuals of all backgrounds and experiences. We are committed to building a diverse and inclusive workplace where everyone can thrive.