Part-Time Administrative Pro — Keep Teams Running

Abion AB; Madrid; On-site; EUR 15,000 - 23,000; Part time

Job summary

Abion AB is seeking an Administrative Assistant to provide efficient support across the business. The role emphasizes organization, proactive teamwork and accurate record-keeping in a fast-paced environment.

The successful candidate will coordinate meetings, manage correspondence, handle travel arrangements and assist with onboarding and events, while maintaining confidentiality and delivering high-quality work.

Qualifications

• Previous experience in an administrative role is desirable.
• Excellent organisational skills and attention to detail.
• Ability to manage competing priorities and meet deadlines.
• Clear and professional written and verbal English communication.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Confident with digital tools and office management systems.

Responsibilities

• Provide general administrative and clerical support to the team.
• Manage calendars, schedule meetings and coordinate appointments.
• Prepare documents, presentations, reports and correspondence.
• Maintain records and databases, both electronic and paper.
• Handle inquiries and direct requests to colleagues.
• Coordinate travel and meeting logistics.
• Assist with onboarding and internal events.
• Support basic invoicing, POs and financial admin.
• Maintain confidentiality and handle sensitive information.
• Contribute to process improvements and efficient workflows.

Skills

Organisational skills

Attention to detail

English proficiency

MS Office

Communication skills

Independent working

Tools

Outlook

Word

Excel

Job description

Abion AB is seeking an Administrative Assistant to provide efficient support across the business. The role emphasizes organization, proactive teamwork and accurate record-keeping in a fast-paced environment.

The successful candidate will coordinate meetings, manage correspondence, handle travel arrangements and assist with onboarding and events, while maintaining confidentiality and delivering high-quality work.