Admin Centre Assistant

Tokio Marine HCC; Barcelona; Presencial; EUR 22.000 - 28.000; Jornada completa

Descripción de la vacante

Tokio Marine HCC in Barcelona seeks an Administrative Assistant to join our Front Office team in the Underwriting Department. You will support employees and brokers, handle travel arrangements, expense reports, and reception coverage while aligning with company standards.

The role requires an administration-related degree and fluency in French, English, and Spanish (German a plus). Strong Word/Excel, PC and internet research skills are essential to maintain accurate policy documentation and

Formación

• Experience in an administrative position.
• Administration-related degree required.
• Fluent in French, English and Spanish; German is a plus.

Responsabilidades

• Arrange business trips via external travel agency.
• Prepare and submit employees' expense reports.
• Cover reception occasionally.
• Assist underwriters with policy details and invoicing.
• Maintain client folders and ensure policy docs are up to date.
• Ensure compliance in policy documentation and systems.
• Assist in optimizing operational processes.

Conocimientos

Word & Excel

Multilingual

PC & Internet research

Educación

Admin degree

Herramientas

Policy administrative system

Descripción del empleo

Description:

As an Administrative Assistant based in our Barcelona Office, you will be part of a dynamic, international team of professionals focused on assisting employees in our Front Office (Underwriting Department). You will directly report to the Financial Lines Administrative Centre Manager and perform administrative tasks, as well as support the team’s business development goals. You will be key to building profitable relationships with brokers and insureds, and your role will fully support and align with the company’s objectives and standards.

Main responsibilities:

• Arranging business trips through our external travel agency
• Preparing and submitting employees’ expense reports
• Covering reception (occasionally)
• Assisting the underwriters of your region in:

• Entering insurance policy details in the policy administrative system
• Reviewing / manually preparing invoices and following up on overdue and incorrect payments
• Issuing policy documentation
• Creating and maintaining the client’s folder
• Maintaining the policy administrative system up to date
• Ensuring legal and compliance requirements are fulfilled in the policy documentation and policy administrative system
• Participating in optimizing the operational processes as required

Challenges:

• Dealing with a broad spectrum of cognitive tasks in a time-sensitive environment
• Managing multiple policy administrative systems and databases
• Learning many procedures and following them accurately

Requirements:

• Experience in an administrative position
• Administration-related degree
• Fluent in French, English, and Spanish. German is a plus

• Word and Excel (expert level)
• Good PC and internet research skills