Workplace Operations & Project Specialist

1001 LEGO System A/S; København; Hybrid; DKK 700,000 - 900,000; Full time

Benefits offered by this job

Family care leave

Life and disability insurance

Wellbeing resources

Colleague discount

Bonus scheme

Hybrid work policy

Job summary

The LEGO Group is seeking a Workplace Operations & Project Specialist in Copenhagen. You will coordinate services, manage vendors and drive projects to improve daily operations while supporting a major relocation to a larger hub in 2027.

Reporting to the Copenhagen Hub Manager, you’ll collaborate across facilities, IT, security and sustainability in a hybrid setup that blends office presence with remote work where appropriate.

Qualifications

• 2+ years in a similar role in an international environment.
• Experience coordinating projects and delivering workplace improvements.
• Strong stakeholder management, communication and collaboration.
• Strong problem-solving with needs identification and solutions.
• Excellent organizational skills and attention to detail.
• High integrity and professionalism.
• Adaptable, team-oriented with resilience.
• Fluent in Danish and English; proficient in Microsoft 365.

Responsibilities

• Coordinate workplace services and manage vendors and service providers.
• Drive projects from idea through implementation with stakeholders.
• Plan and support the Copenhagen Hub relocation in 2027.
• Ensure operations run smoothly and improvements are data-informed.
• Collaborate with facilities, IT, security, and sustainability teams.

Skills

Stakeholder management

Project coordination

Communication

Problem solving

Organizational skills

Danish & English

Microsoft 365

Tools

Microsoft 365

Job description

Job Description Just imagine a workplace filled with little everyday magic. Where practical solutions meet playful touches, and colleagues feel inspired to create, connect, and thrive. Then help make it happen. Please note: This role is a Lead Professional skyline, and we do not offer relocation budget.

About the role

As our Workplace Operations & Project Specialist, you'll help transform the workplace into a place of little everyday magic, where operations run seamlessly, projects are delivered with care, and thoughtful details make colleagues feel inspired every day. Reporting to the Copenhagen Hub Manager and part of the Workplace Operations and Experience team, you'll support the smooth running of our Copenhagen Hub while driving operational excellence and coordinating projects that improve how our workplace functions. Working closely with facility partners, vendors, and stakeholders across the organization, you'll shape a workplace where practical solutions meet playful touches, and continuous improvements make a visible difference. A major opportunity ahead is supporting the preparation and coordination of our Hub relocation to a new, larger space in the first half of 2027.

Required Qualifications

• 2+ years' experience in a similar role within an international environment, building strong partnerships with stakeholders, vendors and service providers.
• Proven track record of coordinating projects and delivering workplace improvements from idea through implementation.
• Strong stakeholder management, communication and collaboration skills, with the ability to engage audiences at all levels.
• Strong problem-solving skills, including identifying needs, developing practical solutions and making clear recommendations.
• Excellent organizational and administrative skills, with strong attention to detail and the ability to manage multiple priorities.
• High integrity, professionalism and sound judgement when handling sensitive information and stakeholder dynamics.
• Adaptable, self-motivated and solutions-oriented, with a positive, team-first mindset and resilience in changing environments.
• Fluent in Danish and English, with proficiency in Microsoft 365 tools and workplace systems.

Preferred Qualifications

• Experience supporting workplace relocations, space changes or other large-scale workplace projects.
• Experience using workplace, operational or utilization data to inform decisions and recommend improvements.
• Experience developing processes, standards or best practices that enhance workplace operations and employee experience.
• Experience managing budgets, risks and dependencies, and leading through influence across partners, contractors and stakeholders

What you'll build

Turn colleague insights and workplace needs into meaningful improvements that enhance the employee experience. Deliver workplace and facility solutions that support seamless day-to-day operations and continuous improvement. Build trusted partnerships with stakeholders, vendors and service providers to drive alignment and shared outcomes. Ensure workplace services and processes create a safe, efficient and inspiring work environment. Drive workplace change initiatives through communication, adoption activities and data-informed improvements. Support the planning and delivery of the Copenhagen Hub relocation to its new home in 2027.

If you've worked in a role where you coordinated workplace services, managed vendors, delivered projects, and turned recurring issues into lasting solutions, you'll feel at home here.

What matters most is a proven ability to keep operations running smoothly while driving improvements that make the workplace better for everyone.

Life on the team

You'll join the Workplace Operations and Experience team, a small and collaborative group focused on bringing workplace experience to life through intentional, thoughtful workplace management. We share ownership, value initiative and support each other in everything from day-to-day operations to strategic workplace projects. Success in our team comes from being proactive, adaptable and willing to roll up your sleeves when needed. We value people who bring positive energy, curiosity, humour and strong judgement, and who enjoy building relationships across all levels of the organisation. It's a hybrid rhythm with regular collaboration across the business, and you'll quickly become a trusted partner to colleagues, stakeholders and service providers alike.

What success looks like

Success means creating a workplace where operations run reliably, projects are delivered with care, and continuous improvements are visible to employees. You'll work closely with the Hub Manager, facility partners, vendors, workplace colleagues, and stakeholders across Workplace, IT, Security, Safety, Sustainability and D & I. Over time, you'll become a trusted partner in strengthening workplace operations, coordinating key projects, and helping prepare the Hub for its next chapter in 2027 and onwards.

What’s in it for you?

• Family Care Leave - We offer enhanced paid leave options for those important times.
• Insurances – All colleagues are covered by our life and disability insurance which provides protection and peace of mind.
• Wellbeing - We want our people to feel well and thrive. We offer resources and benefits to nurture physical and mental wellbeing along with opportunities to build community and inspire creativity.
• Colleague Discount – We know you'll love to build, so from day 1 you will qualify for our generous colleague discount.
• Bonus - We do our best work to succeed together. When goals are reached and if eligible, you'll be rewarded through our bonus scheme.
• Workplace - When you join the team you'll be assigned a primary workplace location i.e. one of our Offices, stores or factories. Our hybrid work policy means an average of 3 days per week in the office. The hiring team will discuss the policy and role eligibility with you during the recruitment process.

Children are our role models. Their curiosity, creativity and imagination inspire everything we do. We strive to create a diverse, dynamic and inclusive culture of play at the LEGO Group, where everyone feels safe, valued and they belong.

The LEGO Group is highly committed to equal employment opportunity and equal pay and seeks to encourage applicants from all backgrounds (eg. sex, gender identity or expression, race/ethnicity, national origin, sexual orientation, disability, age and religion) to apply for roles in our team.

The LEGO Group is fully committed to Children’s Rights and Child Wellbeing across the globe.

Candidates offered positions with high engagement with children are required to take part in Child Safeguarding Background Screening, as a condition of the offer.

Thank you for sharing our global commitment to Children’s Rights.

Just imagine building your dream career. Then make it real. Join the LEGO team today.

Children are our role models. Their curiosity, creativity and imagination inspire everything we do. We are never still. We will always be creating, inventing, and having fun. Build your career brick by brick and play your part in continuing our mission to "inspire and develop the builders of tomorrow".