VIE Project Management Office

Alstom; København; On-site; DKK 360,000 - 480,000; Full time

Job summary

Alstom in Copenhagen seeks a PMO Coordinator to support governance, project documentation, and cross-team communication. You will coordinate PMO reporting cycles, maintain project repositories, and help ensure PMO standards are followed across projects.

You'll work with Project Managers, Engineers and Finance teams, tracking milestones and preparing progress reports. Strong organization, detail-orientation and English communication are essential for success in this international assignment.

Qualifications

• Student or degree in Business Administration, Finance or a related field.
• Experience in PMO, project coordination or a similar role will be a plus.
• Familiarity with project management methodologies.
• Experience with MS Project, Excel, PowerPoint and PMO tools.
• Strong organizational and coordination skills.
• Attention to detail and accuracy.
• Excellent communication and stakeholder management skills.
• Analytical thinking and problem-solving abilities.
• Ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Maintain project plans, schedules and documentation.
• Coordinate PMO reporting cycles, dashboards and KPIs.
• Track tools like communication and correspondence matrices.
• Ensure timely submission of Project Progress Reports and Review Forms with follow-ups.
• Ensure compliance with PMO standards, tools and templates.
• Track milestone/obligation trackers and follow up with stakeholders to ensure timely achievement.
• Organize and document meetings, prepare minutes and action items.
• Facilitate communication between project teams and stakeholders.
• Maintain project repositories and document control systems.

Skills

Organizational skills

Communication skills

Stakeholder management

Analytical thinking

Multitasking

Attention to detail

Education

Business Administration or Finance degree

Tools

MS Project

Excel

PowerPoint

PMO tools

Job description

About Alstom

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the VIE Project Management Office (PMO) Coordinator in Copenhagen we’re looking for?

Type of contract: Volontariat International en Entreprise (VIE). To learn more about the VIE program and the eligibility requirements, please, click here.

Your future role

Take on a new challenge and apply your organizational and coordination expertise in a cutting-edge field. You’ll work alongside dynamic, detail-oriented and collaborative teammates. You'll play a key role in ensuring the success of our projects by supporting governance processes, maintaining project documentation, and facilitating communication across teams. Day-to-day, you’ll work closely with teams across the business (Project Managers, Engineers and Finance teams), track project milestones, and ensure compliance with PMO standards, and much more.

You'll specifically take care of coordinating PMO reporting cycles and maintaining project repositories, but also support project governance processes and tools.

Responsibilities

• Maintaining project plans, schedules and documentation.
• Coordinating PMO reporting cycles, dashboards and KPIs.
• Tracking tools like communication and correspondence matrices.
• Ensuring timely submission of Project Progress Reports and Review Forms with follow-ups.
• Ensuring compliance with PMO standards, tools and templates.
• Tracking milestone/obligation trackers and regularly following up with stakeholders to ensure timely achievements per acceptance criteria.
• Organizing and documenting meetings, preparing minutes and action items.
• Facilitating communication between project teams and stakeholders.
• Maintaining project repositories and document control systems.

All About You

• Student or degree in Business Administration, Finance or a related field.
• Experience in PMO, project coordination or a similar role will be a plus.
• Familiarity with project management methodologies.
• Experience with MS Project, Excel, PowerPoint and PMO tools.
• Strong organizational and coordination skills.
• Attention to detail and accuracy.
• Excellent communication and stakeholder management skills.
• Analytical thinking and problem-solving abilities.
• Ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office Suite.

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.