Site Onboarding & Admin Coordinator

Jones Engineering; København; On-site; DKK 320,000 - 440,000; Full time

Job summary

Jones Engineering Copenhagen is seeking a proactive Site Admin to support onboarding, maintain trackers, and manage site logistics. You will coordinate welcome packs, inductions, accommodation, travel logs, and staff resources, ensuring timely setup before arrivals and smooth day-to-day operations.

Working closely with Project Managers, Admin Manager, and HR, you will keep contact lists current, assist with on-site events, and suggest process improvements.

Qualifications

• Leaving Certificate or equivalent.
• 3+ years’ experience in a similar admin or site-based role preferred.
• A positive attitude and willingness to get stuck in.
• Strong IT skills in Microsoft Word, Excel, and PowerPoint.
• Familiarity with SharePoint is an advantage; full training provided.
• Clear and confident written and verbal communication skills.
• Excellent organisation and attention to detail.
• Comfortable working independently and as part of a team.
• Use initiative to suggest improvements and new ideas.
• Experience in construction or engineering is an advantage.
• Full training on internal systems and compliance processes will be provided.

Responsibilities

• Supporting onboarding for new starters: prepare welcome packs and organise site inductions.
• Maintain accurate daily/weekly trackers (annual leave, site rotations, staff resources, flight/travel logs).
• Ensure site compliance data is up to date and databases are current.
• Support accommodation logistics for new starters.
• Keep contact lists, trackers and distribution groups current and well-maintained.
• Liaise with Project Managers, Admin Manager & HR on staff logistics.
• Be the go-to person for admin queries on-site.
• Update master admin files per company procedures.
• Assist with on-site events and social activities as needed.
• Promote clear communication between site teams and senior staff/admin.
• Report risks or improvement opportunities to Admin Manager to improve processes.

Skills

Communication

Organization

Initiative

Teamwork

Education

Leaving Certificate or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Job description

Jones Engineering Copenhagen is seeking a proactive Site Admin to support onboarding, maintain trackers, and manage site logistics. You will coordinate welcome packs, inductions, accommodation, travel logs, and staff resources, ensuring timely setup before arrivals and smooth day-to-day operations.

Working closely with Project Managers, Admin Manager, and HR, you will keep contact lists current, assist with on-site events, and suggest process improvements.