Site Admin - Copenhagen - 145403

Jones Engineering; København; On-site; DKK 320,000 - 440,000; Full time

Job summary

Jones Engineering Copenhagen is seeking a proactive Site Admin to support onboarding, maintain trackers, and manage site logistics. You will coordinate welcome packs, inductions, accommodation, travel logs, and staff resources, ensuring timely setup before arrivals and smooth day-to-day operations.

Working closely with Project Managers, Admin Manager, and HR, you will keep contact lists current, assist with on-site events, and suggest process improvements.

Qualifications

• Leaving Certificate or equivalent.
• 3+ years’ experience in a similar admin or site-based role preferred.
• A positive attitude and willingness to get stuck in.
• Strong IT skills in Microsoft Word, Excel, and PowerPoint.
• Familiarity with SharePoint is an advantage; full training provided.
• Clear and confident written and verbal communication skills.
• Excellent organisation and attention to detail.
• Comfortable working independently and as part of a team.
• Use initiative to suggest improvements and new ideas.
• Experience in construction or engineering is an advantage.
• Full training on internal systems and compliance processes will be provided.

Responsibilities

• Supporting onboarding for new starters: prepare welcome packs and organise site inductions.
• Maintain accurate daily/weekly trackers (annual leave, site rotations, staff resources, flight/travel logs).
• Ensure site compliance data is up to date and databases are current.
• Support accommodation logistics for new starters.
• Keep contact lists, trackers and distribution groups current and well-maintained.
• Liaise with Project Managers, Admin Manager & HR on staff logistics.
• Be the go-to person for admin queries on-site.
• Update master admin files per company procedures.
• Assist with on-site events and social activities as needed.
• Promote clear communication between site teams and senior staff/admin.
• Report risks or improvement opportunities to Admin Manager to improve processes.

Skills

Communication

Organization

Initiative

Teamwork

Education

Leaving Certificate or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Job description

• Supporting the onboarding process for new starters: preparing welcome packs, ensuring everything is set up before their arrival and organising site inductions.
• Maintaining accurate daily and weekly trackers, including:
• Annual leave
• Site rotations
• Staff resources
• Flight and travel logs
• Understanding site-specific compliance requirements and keeping relevant databases up to date (full training provided).
• Supporting accommodation logistics for new starters.
• Ensuring contact lists, trackers and distribution groups are current and well-maintained.
• Liaising with Project Managers, Admin Manager & HR on staff logistics.
• Being the go-to person for admin queries on-site.
• Maintaining and updating master admin files in line with company procedures.
• Assisting with on-site events and social activities as needed.
• Promoting smooth and clear communication between site teams and senior staff/admin.
• Reporting any risks, concerns, or opportunities for improvement to the Admin Manager, with a focus on continuously improving processes and making site operations more efficient and structured.

Site Admin - Copenhagen

Responsibilities:

• Supporting the onboarding process for new starters: preparing welcome packs, ensuring everything is set up before their arrival and organising site inductions.
• Maintaining accurate daily and weekly trackers, including:
• Annual leave
• Site rotations
• Staff resources
• Flight and travel logs
• Understanding site-specific compliance requirements and keeping relevant databases up to date (full training provided).
• Supporting accommodation logistics for new starters.
• Ensuring contact lists, trackers and distribution groups are current and well-maintained.
• Liaising with Project Managers, Admin Manager & HR on staff logistics.
• Being the go-to person for admin queries on-site.
• Maintaining and updating master admin files in line with company procedures.
• Assisting with on-site events and social activities as needed.
• Promoting smooth and clear communication between site teams and senior staff/admin.
• Reporting any risks, concerns, or opportunities for improvement to the Admin Manager, with a focus on continuously improving processes and making site operations more efficient and structured.

Skills and Requirements:

• Leaving Certificate or equivalent.
• 3+ years’ experience in a similar admin or site-based role preferred – however, we will also consider candidates who are highly motivated, eager to learn, and confident using computers and Microsoft Office.
• A positive attitude and willingness to get stuck in – we’re looking for someone who brings good energy to the team and helps keep things running smoothly.
• Strong IT skills in Microsoft Word, Excel, and PowerPoint.
• Familiarity with SharePoint is an advantage; however, full training will be provided for the right candidate.
• Clear and confident written and verbal communication skills.
• Excellent organisation and attention to detail.
• Comfortable working both independently and as part of a team.
• Use initiative to suggest improvements and new ideas.
• Prior experience in the construction or engineering industry is an advantage.
• Full training on internal systems and compliance processes will be provided.