Prototyping Studio Operations Lead

the LEGO Group; Billund; Hybrid; Confidential; Full time

Benefits offered by this job

Family care leave

Life and disability insurance

Wellbeing resources

Colleague discount

Bonus scheme

Hybrid work policy

Job summary

The LEGO Group in Billund, Denmark, is seeking an Operations Specialist to streamline processes, drive efficiency, and own key initiatives across prototyping and fabrication workflows.

Responsibilities include coordinating planning, resourcing and cross-team dependencies, establishing clear documentation, managing budgets, and maintaining strong supplier relationships within a fast-paced, innovative studio.

Qualifications

• Relevant experience in operational, production or project management within prototyping, hardware, product development or innovation labs.
• Strong understanding of supply chain and manufacturing workflows and compliance.
• Experience developing and improving operational processes, documentation and compliance practices.
• Experience across digital & software project roll-outs.
• Strong organisational and process improvement skills.
• Confident coordinating projects and working with multiple stakeholders.
• Strong written documentation skills, with excellent attention to detail.
• Skilled in workflow tools (Jira, Confluence or similar).
• High level analytical and problem-solving skills.
• Proactive and able to work independently, taking responsibility for assigned operational areas and knowing when to involve relevant stakeholders.
• Calm and structured approach, with great communication skills.

Responsibilities

• Develop, implement and continuously optimize operational processes across software, hardware, prototyping and fabrication workflows.
• Build structure and clarity in a fast moving, ambiguous and highly experimental studio.
• Maintain and improve compliance processes and documentation.
• Coordinate planning, resourcing, scheduling and relevant cross-team dependencies across multiple project initiatives.
• Build visibility and transparency into all project stages using effective tooling (eg. Sharepoint, Jira, Confluence).
• Drive continuous improvement across workflows for our Machine Workshop, Graphic Lab, TechLab, 3D print, MakerLab and Element Stock, to enable fast prototyping.
• Provide weekly leadership status reports on all studio activities and resourcing.
• Establish and maintain good operational practices, clear communication, concise documentation and any required decision tracking.
• Coordinate team logistics, travel and events.
• Own the internal comms, sharing monthly newsletters company wide.
• Track budgets & report on spending.
• Coordinate vendor relationships and maintain the approved vendor list.
• Evaluate suppliers for reliability, cost, lead time and compliance requirements in cooperation with the Procurement team.
• Promote effective ways of working that enable creative, technical and engineering teams to move fast without friction.
• Bring calm, clarity and structure to a high speed innovation environment.

Skills

Process improvement

Analytical thinking

Documentation

Stakeholder coordination

Jira

Confluence

Tools

Jira

Confluence

Job description

The LEGO Group in Billund, Denmark, is seeking an Operations Specialist to streamline processes, drive efficiency, and own key initiatives across prototyping and fabrication workflows.

Responsibilities include coordinating planning, resourcing and cross-team dependencies, establishing clear documentation, managing budgets, and maintaining strong supplier relationships within a fast-paced, innovative studio.