Office & Workplace Coordinator: Admin & Facilities

Align Technology; København; On-site; DKK 357,000 - 469,000; Full time

Job summary

Align Technology is seeking an Office & Workplace Representative to coordinate Copenhagen office operations, facilities, and general administration. You will partner with HR, IT and facilities to ensure smooth daily functions and compliance with company policies.

The role covers purchasing, mail handling, meeting room readiness, travel coordination and administrative support to the General Manager and senior stakeholders across the Nordic region.

Qualifications

• 4+ years of directly related experience in office management or equivalent role.
• Proficient in Microsoft Office and general IT tools.
• Strong organizational abilities and attention to detail.
• Proactive problem-solver with a sense of urgency and accountability.
• Excellent communication and service-minded attitude.

Responsibilities

• Coordinate day-to-day office management and general administration for the Copenhagen office.
• Act as a key contact for office, facilities and admin requests from employees and visitors.
• Handle local purchasing of office supplies, beverages and services per policy.
• Coordinate office space, equipment, furniture and meeting rooms; ensure readiness for use.
• Manage mail, shipments and front desk services as needed.
• Support implementation of office procedures and internal communication tools.
• Contribute to a welcoming and efficient workplace environment.
• Onboarding/offboarding support for employees and vendors; coordinate IT equipment needs.
• Coordinate travel arrangements and events with the Nordic team.
• Support vendor management, invoices and procurement in SAP.

Skills

Organizational skills

Communication

Problem solving

Multitasking

Tools

SAP

Microsoft Office

Job description

Align Technology is seeking an Office & Workplace Representative to coordinate Copenhagen office operations, facilities, and general administration. You will partner with HR, IT and facilities to ensure smooth daily functions and compliance with company policies.

The role covers purchasing, mail handling, meeting room readiness, travel coordination and administrative support to the General Manager and senior stakeholders across the Nordic region.