Management Assistant Nordics

Boehringer Ingelheim GmbH; København; Hybrid; DKK 420,000 - 540,000; Full time

Benefits offered by this job

Headspace Premium

Flexible working hours

Work from home up to 30 days

Health Insurance

Job summary

Boehringer Ingelheim GmbH in Copenhagen is seeking a Management Assistant AH Nordics to provide confidential, proactive administrative and project support to the Nordic Animal Health leadership team. You will enable efficient collaboration across countries and functions while ensuring smooth day-to-day operations in a dynamic matrix environment.

The role is based in Copenhagen with flexibility to work from home from time to time, aligned with business needs.

Qualifications

• Bachelor's degree or equivalent professional qualification preferred.
• Experience in an international organization or similar environment is desirable.
• Strong organizational and communication skills with discretion.

Responsibilities

• Provide executive support to the Head of Animal Health Nordics, including calendar management, meeting prep, and follow-up on actions.
• Coordinate internal meetings and events, manage agendas and logistics.
• Plan external meetings, advisory boards, and business events including travel and venue coordination.
• Manage purchase orders, supplier coordination, and related admin processes.
• Maintain SharePoint sites and document management systems with access control and archiving.
• Serve as key contact for internal/external stakeholders across the Nordic region.

Skills

English fluency

Danish language

Stakeholder management

Meeting coordination

MS Office / SharePoint

Proactive mindset

Education

Bachelor's degree

Tools

Ariba

SharePoint

Microsoft Office

Job description

ROPU MIDI is a Regional Operating Unit that covers all local Human Pharma and Animal Health Operating Units across Belgium, Denmark, Norway, Finland, Greece, Portugal, Sweden, and The Netherlands. MIDI has a multicultural and diverse work environment. More than 1.800 employees are striving to work together to improve lives for patients and animals in our region.
At the Operating Unit Animal Health Nordics, steered out of Copenhagen, we are dedicated to deliver health to animals in Denmark, Norway, Sweden, Finland and Iceland.

THE OPPORTUNITY

As our new Management Assistant AH Nordics, you will provide reliable, confidential, structured, and proactive administrative, organizational, and project support to the Nordic Animal Health leadership team and business functions. Acting as a trusted coordination partner, you will enable efficient collaboration across countries, functions, and stakeholder groups while ensuring smooth day-to-day operations in a dynamic matrix environment.

This role is based in Copenhagen and reports directly to Head of Animal Health Nordics, with flexibility to work from home from time to time, provided it is agreed with your manager and aligned with business needs.

This is a fantastic opportunity for an experienced professional who wants to be part of a truly innovative and revolutionary team! Join us if you want to make the difference.

YOUR KEY RESPONSIBILITIES:

• Provide executive support to the Head of Animal Health Nordics, including calendar management, meeting preparation, coordination of priorities, and follow-up on key actions
• Coordinate internal meetings and events, managing agendas, logistics, room bookings, and catering
• Plan and facilitate external meetings, advisory boards, and business events, including travel, accommodation, venue coordination, participant communication, and on-site support, while ensuring compliance requirements.
• Manage purchase orders, supplier coordination, quotations, and related administrative processes in line with company policies
• Maintain SharePoint sites and document management systems, ensuring accurate information sharing, access control, and archiving
• Serve as a key point of contact for internal and external stakeholders across the Nordic region, coordinating requests and ensuring timely follow-up
• Support business projects through planning, coordination, and administration execution
• Provide backup support to other support functions as needed

YOU BRING:

• Bachelor's degree or an equivalent professional qualification preferred
• Experience in a Management Assistant, Executive Assistant, Project Coordinator, or similar support role, preferably within an international organization
• Fluency in English and in one of the Scandinavian language (Danish preferred)
• Strong organizational, communication and shakeholder management skills
• A proactive, reliable, and service-oriented mindset, with discretion in handling confidential information
• Experience supporting senior leaders and coordinating complex meetings, events, and projects
• Proficiency in AI, Ariba, Microsoft Office and collaboration tools such as SharePoint

WHAT WILL YOU GET IN RETURN?

Besides the opportunity to develop and challenge yourself while learning from a fast-paced environment:

• Work in a wellbeing-oriented organization (Premium access to Headspace and ongoing support and initiatives related to ways of working to help our employees to stay healthy and constantly improve the physical, emotional, mental, and spiritual well-being)
• Pleasant and informal working atmosphere
• Good balance between work and free time (flexible working hours) - flexibility to work from home within the respective country and the office
• Option to temporarily work from abroad for a limited period (up to 30 working days) - if applicable.
• A competitive salary range and Health Insurance (Dansk Sundhedssikring)

Screening:

To comply with applicable export control laws, Boehringer Ingelheim periodically screens business relations (including job applicants) against sanctioned party lists ("SPL"). These checks may be performed by Boehringer Ingelheim or by any of its Affiliates. You acknowledge that Boehringer Ingelheim and/or its Affiliates will screen you against SPL and that for this purpose your personal data may be processed in relevant databases, including databases of third-party vendors that perform SPL screening for or on behalf of Boehringer Ingelheim or its Affiliates which may be located or accessible outside the EU. Boehringer Ingelheim is committed to ensuring an adequate level of protection of your personal data.