Management Assistant Nordics

Boehringer Ingelheim; København; Hybrid; DKK 420,000 - 660,000; Full time

Benefits offered by this job

Headspace Premium

Flexible working hours

Up to 30 days abroad

LinkedIn Learning Premium

Health Insurance

Job summary

Boehringer Ingelheim is seeking a Management Assistant AH Nordics based in Copenhagen. You will provide confidential administrative and project support to the Nordic Animal Health leadership team, enabling efficient cross-country collaboration in a dynamic matrix environment.

This role offers hybrid work with occasional home-office, supports planning of meetings and events, and requires strong organizational and communication skills to coordinate complex priorities across the Nordic region.

Qualifications

• Bachelor's degree or an equivalent professional qualification.
• Experience in a Management Assistant, Executive Assistant, Project Coordinator, or similar role.
• Fluency in English and at least one Scandinavian language (Danish preferred).
• Experience supporting senior leaders and coordinating complex meetings, events, and projects.

Responsibilities

• Provide executive support to the Head of Animal Health Nordics, including calendar management, meeting preparation, coordination of priorities, and follow-up on key actions.
• Coordinate internal meetings and events, managing agendas, logistics, room bookings, and catering.
• Plan external meetings, advisory boards, and business events, including travel, accommodation, venue coordination, and on-site support.
• Manage purchase orders, supplier coordination, quotations, and related administrative processes.
• Maintain SharePoint sites and document management systems with accurate information sharing and access control.
• Serve as a key contact for stakeholders across the Nordic region and coordinate requests with timely follow-up.
• Support business projects through planning, coordination, and administrative execution.
• Provide backup support to other support functions as needed.

Skills

Executive support

Calendar management

Meeting coordination

Travel coordination

Stakeholder management

Education

Bachelor's degree or equivalent

Tools

SharePoint

Microsoft Office

Ariba

AI tools

Job description

ROPU MIDI is a Regional Operating Unit that covers all local Human Pharma and Animal Health Operating Units across Belgium, Denmark, Norway, Finland, Greece, Portugal, Sweden, and The Netherlands. MIDI has a multicultural and diverse work environment.

More than 1.800 employees are striving to work together to improve lives for patients and animals in our region.

At the Operating Unit Animal Health Nordics, steered out of Copenhagen, we are dedicated to deliver health to animals in Denmark, Norway, Sweden, Finland and Iceland.

THE OPPORTUNITY

As our new Management Assistant AH Nordics, you will provide reliable, confidential, structured, and proactive administrative, organizational, and project support to the Nordic Animal Health leadership team and business functions. Acting as a trusted coordination partner, you will enable efficient collaboration across countries, functions, and stakeholder groups while ensuring smooth day-to-day operations in a dynamic matrix environment.

This role is based in Copenhagen and reports directly to Head of Animal Health Nordics, with flexibility to work from home from time to time, provided it is agreed with your manager and aligned with business needs.

This is a fantastic opportunity for an experienced professional who wants to be part of a truly innovative and revolutionary team! Join us if you want to make the difference.

YOUR KEY RESPONSIBILITIES:

• Provide executive support to the Head of Animal Health Nordics, including calendar management, meeting preparation, coordination of priorities, and follow-up on key actions
• Coordinate internal meetings and events, managing agendas, logistics, room bookings, and catering
• Plan and facilitate external meetings, advisory boards, and business events, including travel, accommodation, venue coordination, participant communication, and on-site support, while ensuring compliance requirements.
• Manage purchase orders, supplier coordination, quotations, and related administrative processes in line with company policies
• Maintain SharePoint sites and document management systems, ensuring accurate information sharing, access control, and archiving
• Serve as a key point of contact for internal and external stakeholders across the Nordic region, coordinating requests and ensuring timely follow-up
• Support business projects through planning, coordination, and administration execution
• Provide backup support to other support functions as needed

YOU BRING:

• Bachelor's degree or an equivalent professional qualification preferred
• Experience in a Management Assistant, Executive Assistant, Project Coordinator, or similar support role, preferably within an international organization
• Fluency in English and in one of the Scandinavian language (Danish preferred)
• Strong organizational, communication and shakeholder management skills
• A proactive, reliable, and service-oriented mindset, with discretion in handling confidential information
• Experience supporting senior leaders and coordinating complex meetings, events, and projects
• Proficiency in AI, Ariba, Microsoft Office and collaboration tools such as SharePoint

WHAT WILL YOU GET IN RETURN?

Besides the opportunity to develop and challenge yourself while learning from a fast-paced environment:

• Work in a wellbeing-oriented organization (Premium access to Headspace and ongoing support and initiatives related to ways of working to help our employees to stay healthy and constantly improve the physical, emotional, mental, and spiritual well-being)
• Pleasant and informal working atmosphere
• Good balance between work and free time (flexible working hours) - flexibility to work from home within the respective country and the office
• Option to temporarily work from abroad for a limited period (up to 30 working days) - if applicable.
• Customized Development plan based on your role and aspirations, with several learning platforms such as LinkedIn Learning Premium (languages + training programs) and our Virtual Campus Lifelong learning at our Virtual Campus | Boehringer Ingelheim (boehringer-ingelheim.com)
• A competitive salary range and Health Insurance (Dansk Sundhedssikring)

Screening:

To comply with applicable export control laws, Boehringer Ingelheim periodically screens business relations (including job applicants) against sanctioned party lists (“SPL”). These checks may be performed by Boehringer Ingelheim or by any of its Affiliates. You acknowledge that Boehringer Ingelheim and/or its Affiliates will screen you against SPL and that for this purpose your personal data may be processed in relevant databases, including databases of third-party vendors that perform SPL screening for or on behalf of Boehringer Ingelheim or its Affiliates which may be located or accessible outside the EU. Boehringer Ingelheim is committed to ensuring an adequate level of protection of your personal data.

Our Company

Boehringer Ingelheim is a biopharmaceutical company active in both human and animal health. As one of the industry's top investors in research and development, the company focuses on developing innovative therapies that can improve and extend lives in areas of high unmet medical need. Independent since its foundation in 1885, Boehringer takes a long-term perspective, embedding sustainability along the entire value chain. Our approximately 54,300 employees serve over 130 markets to build a healthier and more sustainable tomorrow. Learn more at www.boehringer-ingelheim.com.

Why Boehringer Ingelheim?

With us, you can develop your own path in a company with a culture that knows our differences are our strengths - and break new ground in the drive to make millions of lives better.

Here, your development is our priority. Supporting you to build a career as part of a workplace that is independent, authentic and bold, while tackling challenging work in a respectful and friendly environment where everyone is valued and welcomed.

Alongside, you have access to programs and groups that ensure your health and wellbeing are looked after - as we make major investments to drive global accessibility to healthcare. By being part of a team that is constantly innovating, you'll be helping to transform lives for generations.

Want to learn more? Visit https://www.boehringer-ingelheim.com